Remote Personal Assistant – Construction

Schedule:

Monday–Friday, with occasional flexibility as needed

We are seeking a reliable, organized, and proactive Remote Personal Assistant to support the owner/management team of a growing construction company. The ideal candidate is highly organized, communicates professionally, follows through on tasks, and can manage multiple priorities in a fast-paced environment.

This position is primarily administrative and can be performed remotely.

Manage calendars, appointments, meetings, and reminders

Answer and organize emails, phone calls, and messages

Coordinate communication with clients, contractors, vendors, and subcontractors

Prepare documents, invoices, estimates, and other administrative materials

Maintain organized digital files and company records

Assist with scheduling construction projects and appointments

Follow up with clients, vendors, and contractors regarding outstanding items

Help track project deadlines, permits, inspections, and other important dates

Enter and maintain information in spreadsheets and company software

Assist with bookkeeping and expense tracking as needed

Conduct online research and prepare information for management

Handle confidential company and client information professionally

Perform other administrative and personal-assistant duties as assigned

Previous experience as a personal assistant, administrative assistant, office assistant, or similar role preferred

Construction industry experience is a plus but not required

Excellent organizational and time-management skills

Strong written and verbal communication skills

Proficient with email, Microsoft Office or Google Workspace, spreadsheets, and online scheduling tools

Ability to work independently with minimal supervision

Strong attention to detail and ability to meet deadlines

Professional, dependable, and trustworthy

Comfortable communicating with clients, contractors, and business professionals

Experience with construction management or project-management software

Basic knowledge of construction terminology

Experience with Quick Books or similar accounting software

Strong calendar and appointment-management skills

Ability to prioritize urgent tasks and keep projects moving forward

Fully remote position

Competitive pay based on experience

Flexible and professional work environment

Opportunity for long-term growth within a growing construction company

Training and support provided