VP Executive Asst

Performs diverse secretarial and administrative duties for corporate officer

• Performs diverse secretarial and administrative duties for corporate officer which, by nature of the superior’s position, involves high-level contacts and exposure to sensitive information necessitating considerable use of tact, diplomacy, discretion and judgment.
  Perform other duties as assigned.

• Manages complex calendar scheduling, including prioritization of competing demands, coordination across senior leaders, and alignment with critical business milestones.
• Serves as a primary point of contact for internal and external stakeholders, handling communications with professionalism, discretion, and a high degree of judgment.
• Coordinates and prepares materials for executive meetings, including agendas, and briefing documents; ensures follow-ups and action items are tracked to completion.
• Handles highly confidential and sensitive information with discretion and sound judgment.
• Supports executive-level meetings and events, including logistics, heavy travel arrangements, and facilitation support.
• Partners with leadership team members and other administrative professionals to ensure seamless coordination across the organization.
• Supports budget tracking, expense management, and vendor coordination as needed

High School diploma/GED.

Related experience may offset degree requirements and related education/degree may offset experience requirements.

Eight (8) years related business experience.

Excellent oral and written communication and interpersonal skills for successful interface with all levels of management and non-management.

Good spelling, punctuation, English language, administrative and organizational skills.

Ability to prioritize mail, telephone calls and compose correspondence for executive’s review and/or action.

Ability to plan, coordinate and execute meeting set-up and events, including providing agendas, detailed data, information and resources for executives.

Ability to use Microsoft Office software.

Experience working as administrative assistant at the executive level preferred

CO: $4,256.60/mo – $8,974.34/mo, CA: $4,493.08/mo – $7,520.00/mo, NJ: $4,493.08/mo – $7,188.92/mo, ME, OH & VT: $4,493.08/mo – $7,803.77/mo, MN: $4,493.08/mo – $8,584.15/mo, IL & NV: $4,493.08/mo – $8,974.34/mo, MD, NY, VA & WA: $4,493.08/mo – $9,364.53/mo, MA: $4,729.56/mo – $9,364.53/mo, RI: $5,202.52/mo – $8,584.15/mo, CT: $5,202.52/mo – $8,974.34/mo, DC & HI: $5,438.99/mo – $8,974.34/mo, NYC: $5,438.99/mo – $9,364.53/mo

Pay:USA: $4,256.60/mo – $9,364.53/mo,

This position is eligible for remote work and may be located anywhere within the US excluding AK, HI and U.S. territories, however if you live within the 50 miles radius of a campus you will be required to work at a Fed Ex campus several times per week.

The compensation listed reflects the pay range or rate of pay reasonably expected for this posted position at the posted location or locations. If this opportunity includes multiple job levels, the pay information represents the ranges for each level in that job family. Actual pay is determined by several job-related factors permitted by law and relevant to the position, including, but not limited to, experience relative to the job, tenure, market level, pay at the location for this job, performance, schedule, and work assignment.

In California, the compensation listed reflects the range or rate of pay reasonably expected for this posted position upon hire. In New Jersey, any compensable Security and Walk time will be paid to…