Administrative Specialist Confidential

If another position becomes available within five months of this recruitment’s closing date, the applicant pool from this posting may be used to fill additional vacancies.

When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.

Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.

The salary range for this position is $54,434.49 to $89,181.84 for Schedule A, and $54,434.49 to $84,722.75 for Schedule

B. For newly hired individuals, the starting salary will normally be at the minimum of the salary range. For current Judiciary employees, salary upon promotion or advancement will be an increase of 5% of base salary, not to exceed the maximum of the range, or the minimum salary of the band/level, whichever is greater. Judiciary employees hired prior to June 3, 2014, are considered Schedule

A. Newly hired individuals, and Judiciary employees hired on or after June 3, 2014, are considered Schedule

B.

The Judiciary offers a strong opportunity for growth.

The New Jersey Judiciary is seeking a detailed oriented professional with excellent customer service, written and oral communication and organizational skills to work as an Administrative Specialist 2 - Confidential in the Civil Practice Division.

The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, in addition to installing a multifactor authentication app on your phone or tablet, you will be required to have high speed home internet access.

Under the general direction of the Assistant Director, the selected candidate will:

• Provide quality customer service to internal staff and court users regarding court rules, directives, resources, Judiciary policies and procedures
• Prepare, proofread, and make appropriate edits to reports
• Coordinate and schedule meetings, and assemble and disseminate materials for meetings for Supreme Court Committees, internal Conferences and Committees
• Coordinate report collection activities of staff for the Assistant Director
• Establish and maintain electronic tracking systems for various projects and programs of the Civil Practice Division
• Recommend improvements in the division's procedures and work processes
• Write manuals on internal operational work flows and other materials
• Act as a liaison with other divisions regarding the Division’s operational needs
• Monitor the Division’s budget, handle purchases of equipment, materials and supplies for the Division
• Other work as assigned to accommodate the Civil Practice Division’s workload and organizational needs.

Regular and predictable physical presence at the worksite is an essential function of this position.

Graduation from an accredited college or university with a bachelor's degree.

Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An associate…