Administrative Assistant, Donald P. Bellisario College of Communications

Administrative Assistant, Donald P. Bellisario College of Communications

Hybrid

Penn State University Park

Full time

Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.

Penn State is currently seeking a Administrative Assistant/ Intermediate Support or Administrative Assistant/Senior Support to assist with donor and alumni relations activities and initiatives in the Advancement Office for the Donald P. Bellisario College of Communications. As a member of the Division of Development and Alumni Relations, you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

Reporting to the Director of Development and Alumni Relations and working closely with advancement team, the college’s leadership, as well as other partners and central development offices, the Administrative Assistant will:

• Provide office management, including staffing and scheduling;
• Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;
• Support annual travel plans and budgeting processes for the office;
• Manage financial transactions, acting as the unit’s primary budget initiator; arrange travel, and compile ERS reports to support traveling gift officers and alumni relations staff;
• Support development and alumni relations initiatives, including mailings and special events on and off campus, in coordination with the Director of Development and the Director of Alumni Relations and Stewardship;
• Support staff meetings, volunteer meetings, and campus visits by donors and alumni, including the annual football process. Provide agendas, itineraries, hospitality, and welcome gifts as necessary;
• Greet visitors to the office; answer and direct incoming calls.

• A positive and friendly attitude and enjoy working with others;
• Exemplary interpersonal and communication skills;
• The ability to create and maintain an inclusive and respectful environment for all donors, alumni, volunteers, and colleagues;
• Strong attention to detail;
• The ability to juggle and prioritize multiple tasks;
• A proven ability to self-motivate and work both independently and as part of a team;
• A commitment to professional development, learning, and being mentored.

If filled as Administrative Assistant
- Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)

2+ years of relevant experience;
Relevant education accepted in lieu of experience

Required

Certifications:

None

If filled as Administrative Assistant
- Senior Support, this position requires:

Associate Degree

4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None

DDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

Philanthropy will have a special impact in the Donald P. Bellisario College of Communications – the largest accredited program of its kind in the nation. Bellisario students continue to achieve awards and honors for their work in all areas of study within the college. In the past decade and a half, Penn State has the best overall finish in the Hearst combined competition (writing, TV, radio) of any school in the Big Ten Conference or the Northeast.

Bellisario students have earned…