Legal Administrative Assistant

The Legal Administrative Assistant is a full-time, hybrid role with some work-from-home flexibility. This role supports attorneys with preparing and formatting legal documents, organizing case files, scheduling meetings and court appearances, and managing calendars. Daily responsibilities include answering and routing phone calls, responding to client inquiries in a professional manner, and maintaining accurate records and databases. The role also involves handling incoming and outgoing mail, electronic filings in state and federal courts, and coordinating with other team members to ensure deadlines are met.

The Legal Administrative Assistant helps maintain efficient office operations while protecting confidential information and supporting a positive client experience.

• Strong foundation in law-related support functions, including familiarity with legal terminology and basic legal procedures.
• Proficiency in legal document preparation, including drafting, formatting, and proofreading documents with close attention to detail.
• Effective communication skills, both written and verbal, with the ability to interact professionally with clients, attorneys, court personnel and third parties.
• Administrative assistance capabilities, including calendar management, data entry, electronic filing, and coordination of meetings and appointments.
• Organizational skills, such as managing multiple priorities, maintaining orderly case files, and meeting deadlines in a fast-paced environment.
• Familiarity with office software and legal practice management tools (e.g., word processing, spreadsheets, case management systems).
• Demonstrated discretion and ability to handle confidential information responsibly.
• Previous experience in a law firm or legal office setting preferred; equivalent administrative experience considered.
• High school diploma or equivalent required; post-secondary education or legal assistant training is an asset.