Coordinator, Events & Office Administration

Tire Discounters, the nation’s largest family-owned and operated tire business, was founded almost 50 years ago. We are dedicated to providing exceptional automotive service with a focus on transparency and care to our nearly 2,300 team members, we offer diverse career paths, industry-leading training, and a commitment to our core values.

As a family-owned tire and automotive service retailer, our mission is to prioritize people and safety above all else. We are dedicated to delivering a “WOW” experience to our customers and team members, with a commitment to always do the right thing and challenge the status quo.

The Coordinator, Company Events & Office Administration serves as the first point of contact for team members and guests. Under the direction of the Office Manager, this position is responsible for the overall front office experience including greeting and assisting the guests, making sure all team members have the right tools to be productive by ensuring that office systems, processes, services and equipment are efficient and in working condition;

setting up rooms for meetings, monitoring and ordering supplies, assisting with event planning and organization, Travel, coordination Budget, Venue selection and providing administrative support for overall efficient flow of office operations.

• Assisting the Office Manager with coordination and execution of recurring and ad hoc internal and external events, including collaboration on budget, venue selection, vendor sourcing, contract coordination as well as catering, materials, signage, and room configurations.
• Handle travel coordination as needed, and provide hands‑on, on‑site execution followed by post‑event follow‑up to ensure a seamless experience.
• Coordinate a diverse range of company events, including:
  • Recognition:
    President’s Club, Winner’s Circle, and Regional/Zonal celebrations.
  • Conferences:
    Leadership and General Manager conferences, Training events, etc.
  • Growth & Brand:
    Store openings, special project launches, and community sponsor ships and partnership events.
  • Engagement:
    Vendor presentations and engagements, employee appreciation events, and holiday celebrations.
• Collaborate with Operations, Marketing, HR, and Leadership to ensure event objectives align with Tire Discounters’ brand and deliver a “WOW” experience.
• Maintain event timelines, checklists, and playbooks to ensure scalable and consistent execution.
• Provide hands‑on assistance during events to troubleshoot logistics (A/V, room configurations, materials) and ensure a high‑quality experience for all attendees.

• Serve as the professional first point of contact for the Home Office; manage guest check‑ins, parking validation, and incoming deliveries with exceptional customer service.
• Maintain a safe environment by enforcing visitor policies, managing security badge procedures, and maintaining accurate visitor logs.
• Act as the "go-to" for day‑to‑day facility needs; partner with IT and Facilities to ensure office equipment and systems are functioning properly and manage relationships with housekeeping and maintenance vendors.
• Monitor and order inventory for kitchens and office supplies; ensure conference rooms and common areas are "tour-ready," stocked, and organized.
• Manage the daily conference room calendar and coordinate physical set‑up (supplies, technology, and materials) for internal meetings.
• Serve as the primary liaison for day‑to‑day facility needs, coordinating with IT and facilities vendors for maintenance, equipment repairs, and housekeeping services.
• Assist the Office Manager with administrative tasks, special projects, procedure and process development, and One Stop content updates etc.
• Support Home…