Ceo Office Manager

Our client, a leading corporation headquartered in Jakarta , is seeking a highly organized and proactive Executive Administrative Assistant to support their Chief Executive Officer. This critical role requires impeccable attention to detail, exceptional communication skills, and the ability to manage a wide range of administrative and executive support tasks with discretion and efficiency. The ideal candidate will be adept at multitasking, prioritizing, and anticipating the needs of a senior executive.

This position offers a unique opportunity to work closely with top leadership and gain invaluable insights into corporate strategy and operations. This role operates on a hybrid model, blending essential in-office presence with the flexibility of remote work, allowing for a dynamic work-life integration. The role is based in our Jakarta office.

• Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements, including flights, accommodation, and itineraries.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Screen and prioritize incoming communications, including emails and phone calls.
• Organize and maintain physical and digital filing systems.
• Assist in preparing agendas and materials for board meetings and executive team gatherings.
• Handle confidential information with the utmost discretion.
• Act as a liaison between the CEO and internal/external stakeholders.
• Manage office supplies and vendor relationships.
• Undertake special projects and initiatives as assigned by the CEO.

• Associate's or Bachelor's degree in Business Administration or a related field is preferred.
• Minimum of 4-6 years of experience providing executive-level administrative support, preferably supporting C-suite executives.
• Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively.
• Excellent written and verbal communication skills in English and Bahasa Indonesia.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
• Discretion and a high level of professionalism in handling confidential information.
• Proactive problem-solving abilities and a strong sense of initiative.
• Ability to work independently and as part of a team.
• Experience in a fast-paced corporate environment, ideally within Jakarta .
• Adaptability to a hybrid work model.