Administrative Project Coordinator

Our client, a dynamic non-profit organization focused on community development in Bloemfontein, Free State
, is seeking a detail-oriented Administrative Project Coordinator for a contract position. This role is essential for supporting the smooth execution of various community outreach projects. You will be responsible for managing project documentation, coordinating communication between project teams and stakeholders, and assisting with the organization of project-related events and activities. The ideal candidate will possess excellent organizational skills, a proactive approach, and the ability to manage multiple tasks effectively in a remote setting.

This is a fantastic opportunity to contribute to meaningful work while leveraging your administrative expertise in a flexible, remote-first capacity.

• Manage and organize project documentation, including proposals, reports, and progress updates.
• Coordinate communication between project managers, team members, and external partners via digital channels.
• Schedule and facilitate virtual project meetings, ensuring minutes are taken and action items are tracked.
• Assist in the planning and coordination of remote project events and workshops.
• Maintain project databases and contact lists with accuracy.
• Track project timelines and deliverables, flagging any potential delays.
• Prepare project-related correspondence and materials.
• Provide administrative support to project teams as needed.
• Assist with budget tracking and expense reporting for projects.
• Ensure all project-related information is stored securely and accessibly in digital formats.
• Support the onboarding of new project team members in administrative aspects.

• Minimum of 2 years of experience in an administrative or project support role.
• Familiarity with project management methodologies and terminology.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with virtual collaboration tools (e.g., Zoom, Slack, Trello).
• Excellent organizational, time management, and multitasking skills.
• Strong written and verbal communication skills, adapted for remote communication.
• Ability to work independently and proactively manage workload from a remote location.
• High school diploma or equivalent required; a relevant diploma or certificate is an advantage.
• Attention to detail and a commitment to producing high-quality work.
• Ability to handle confidential project information with discretion.
• A passion for community development is highly desirable.

• Contract position with a competitive hourly or project-based rate.
• Fully remote work arrangement offering excellent flexibility.
• Opportunity to contribute to impactful community projects.
• Professional development opportunities within the non-profit sector.
• Flexible working hours.
• Access to a supportive online team environment.
• Exposure to diverse project management challenges.
• Potential for extension or future project opportunities.
• Work from anywhere in South Africa.
• Gain valuable experience in project coordination and administration.