Remote Administrative Assistant - Marketing Department

Our client, a dynamic marketing and advertising agency, is seeking a highly organized and motivated Remote Administrative Assistant to provide essential support to their marketing department. This role is crucial for ensuring the smooth operation of day-to-day activities, managing project documentation, and facilitating communication within the team and with clients, all from a fully remote environment. The ideal candidate will be proficient in digital tools, possess excellent organizational skills, and have a keen eye for detail.

This is an excellent opportunity for an administrative professional to join a creative and fast-paced agency and contribute to successful marketing campaigns, working entirely from home.

• Provide administrative support to the marketing team, including scheduling meetings and managing calendars.
• Organize and maintain digital marketing campaign files, assets, and documentation.
• Coordinate communication between marketing team members and external clients or vendors via email and other digital platforms.
• Assist with the preparation of marketing reports, presentations, and proposals.
• Manage contact databases and CRM systems for the marketing department.
• Track project timelines and deadlines for marketing initiatives.
• Handle incoming inquiries and direct them to the appropriate team members.
• Assist with the onboarding of new marketing team members in administrative capacities.
• Manage digital subscriptions and vendor portals related to marketing tools.
• Conduct online research for market trends and competitor analysis.
• Ensure all digital marketing assets are properly catalogued and accessible.

• Proven experience as an Administrative Assistant or in a similar role, preferably within a marketing or creative environment.
• Proficiency with digital office suites (Google Workspace, Microsoft 365) and collaboration tools (Slack, Zoom, Trello).
• Familiarity with CRM software (e.g., Hub Spot, Salesforce) is a plus.
• Excellent organizational and time-management skills, with the ability to manage multiple tasks remotely.
• Strong written and verbal communication skills, with a professional tone for virtual interactions.
• Detail-oriented and committed to producing accurate work.
• Self-motivated and able to work independently with minimal supervision.
• High school diploma or equivalent required; a certificate in office administration or marketing is beneficial.
• Reliable internet connection and a suitable home workspace.
• A creative mindset and an interest in marketing trends are advantageous.
• Ability to handle confidential client information with discretion.

• Fully remote position offering maximum flexibility.
• Competitive salary commensurate with experience.
• Opportunities for professional growth within a creative agency.
• Health and wellness benefits.
• Paid time off and company holidays.
• Access to online training and development resources.
• A supportive and collaborative virtual team environment.
• Flexible working hours within South African time zones.
• Exposure to exciting marketing campaigns and projects.
• Gain valuable experience in a growing digital marketing field.