Office Coordinator

# Office Coordinator Full time

The Office Coordinator serves as the team's front desk receptionist and is responsible for supporting the organization's daily operations through a combination of administrative, operational, and communication responsibilities. As the first point of contact for employees, guests, partners, fans, and vendors, this role creates a professional and welcoming experience while serving as a central point of coordination across the organization. The position manages front-office operations, internal communications, employee engagement initiatives, and administrative processes while supporting finance-related activities.

Company Description Arrow McLaren is McLaren Racing’s Indy Car team, located in Indianapolis at its new McLaren Racing Center headquarters on the northwest side of the city. By joining our team, you’ll be part of an exhilarating racing program that aims to set the standard for high performance in sport. Our behaviors define what matters most to us:

One Team – Embrace the Quest – No Dilution – Be Comfortable with the Uncomfortable – Never Stand Still – Go Again – Sweep the Floor Every day, we want members of this team to come to work with a simple goal in mind:
Build better race cars and develop better ways to go racing. Focus on the process, enjoy the process of continual improvement and the results will take care of themselves.

Qualifications### Front Office Operations
* Serve as the primary front desk receptionist, welcoming guests, fans, and visitors with professionalism, enthusiasm, and exceptional customer service.
* Manage and direct incoming phone calls, messages, and inquiries in a timely and professional manner.
* Coordinate and conduct facility tours for guests and fans, including maintaining and updating tour scripts and materials.
* Ensure conference room technology, digital displays, TVs, and teleconferencing equipment are operational and meeting ready.
* Monitor, order, and restock office, breakroom, and kitchenette supplies to support efficient daily operations.
* Maintain the cleanliness, organization, and readiness of breakrooms, meeting spaces, and common areas.
* Assist with internal office communications, employee engagement activities, and workplace coordination initiatives.
* Provide administrative and operational support across departments as needed.
* Support special projects, events, and other duties as assigned.
* Communications & Engagement
* Manage and monitor the Team Updates email account, drafting and distributing team-wide communications as needed.
* Coordinate and respond to fan mail on behalf of the team, ensuring timely engagement and fulfillment of requests when appropriate.
* Support internal communications by maintaining the Papaya Post and team Intranet site, helping ensure clear, consistent, and engaging messaging across the organization.
* Manage and maintain digital signage throughout the facility, ensuring content is current, accurate, and aligned with organizational priorities.
* Coordinate ad hoc team celebrations, employee recognition activities, and company-wide gatherings.
* Support the development, implementation, and coordination of employee engagement programs and workplace culture initiatives.
* Collaborate with cross-functional teams to promote effective communication, employee connection, and a positive workplace experience.### Finance & Administrative Support
* Administer corporate credit card reconciliation through the Key2

Business expense management system.
* Collect and review receipts, supporting documentation, and transaction explanations from cardholders to ensure compliance and accuracy.
* Generate transactional reports, review expenditures, and assign appropriate accounting codes in accordance with…