Field Office Manager

Purpose:

The Field Office Manager plays a critical role in ensuring the integrity and efficiency of the auction process by maintaining control and accountability of all equipment—titled and non-titled—sold through the auction. This position provides comprehensive administrative support and title management expertise from pre-auction setup through final settlement, ensuring compliance, accuracy, and exceptional service delivery throughout all stages of the auction cycle.

Duties and Responsibilities:

Contact consignors for titles and handle payoffs with creditors.

Set up field office and maintain a clean, organized, and presentable environment.

Review auction agreements and contracts, including emission-altered documents.

Inspect and read all titles and VINs, identifying branded titles.

Provide management with a list of issues during weekly meetings.

Process consignor titles and ensure they are transferable to new owners.

Create bills of sale and security releases.

Register potential buyers and input raw auction data.

Maintain a running balance of all items sold and ensure accurate invoicing.

Account for all monies received from auction customers.

Reassign titles to new buyers promptly.

For virtual auctions, ensure office copies and titles/files return to the home office.

Maintain accountability for over 60 office supply items.

Inventory and reorder permits (e.g., NE in-transits, IL, TX permits).Assist with TMI Live, including invoicing, calls, and customer inquiries.

Skills:

General knowledge of computer programs and basic clerical functions (typing, copying, data entry).Strong organizational and administrative skills.

Notary Public (required).Valid driver’s license (required).Supervisory experience, managing registration and settlement staff (approximately 5 people).Comfortable climbing into tractors and lifting boxes and equipment occasionally.

Physical Environment:

Travel required approximately 125–135 days per year.

Standard home office hours: 8:00 AM – 5:00 PM when not traveling.

Auction site hours: 7:00 AM – 5:00 PM.Requires occasional extended hours during auction cycles and client meetings.

Some physical labor, including lifting and equipment inspection.