Virtual Assistant

Company:
Omarian Atman Studios

Location:

Cedar City, Utah (hybrid possible – strong preference for in-office presence)

Reports to:

Omarian Atman (Founder)

Employment Type:

W-2 Employee Full-time
Compensation: $50,000 – $70,000 base + performance bonuses tied to operational efficiency and business growth

You will be the operational backbone and trusted right-hand to the founder. This is a high-trust, high-impact position responsible for turning visionary ideas into smooth, scalable systems. You will manage day-to-day operations, support the entire team, optimize workflows, and free up Omarian to focus on high-value work (client sessions, retreats, content, and big-picture strategy).

This role is ideal for someone who loves building systems, anticipates needs, and thrives in a fast-growing conscious business.

Provide high-level executive support to the founder: calendar management, travel coordination, meeting preparation, and follow-up.

Build and maintain efficient operational systems across bookings, client onboarding, memberships, retreats, and internal processes.

Support the Client Experience, Sales, Marketing, and Events teams with administrative and logistical tasks.

Manage CRM, scheduling tools, client records, and documentation with strict attention to confidentiality.

Oversee vendor relationships, contracts, supplies, and studio operations.

Track key business metrics, prepare reports, and help implement growth systems.

Coordinate team communications, meetings, and project timelines.

Assist with financial tasks: invoicing, expense tracking, and basic bookkeeping support (experience with Quick Books or similar a plus).

Help scale processes as the company grows toward $1M+ revenue.

Handle special projects and ad-hoc needs from the founder and team.

Maintain the physical and digital organization of the studio for an elevated, energetically aligned environment.

All founder and team operations run smoothly with clear systems and minimal bottlenecks.

Key workflows (booking → onboarding → delivery → follow-up) are documented and optimized.

Founder’s time is noticeably freed up for creative and revenue-generating work.

High team satisfaction with operational support.

Strong grasp of all services and ability to proactively solve problems.

Must-Haves:

3–5+ years of executive assistant, operations, or project management experience (preferably in wellness, coaching, events, or small business).

Exceptional organizational skills and attention to detail.

Proficiency with tools like Google Workspace, Calendly, Honey Book, CRM systems, and project management software.

Strong written and verbal communication skills.

Experience handling confidential and sensitive information.

Proven ability to anticipate needs and work proactively.

Nice-to-Haves:

Background in wellness, holistic health, astrology, or personal development businesses.

Basic bookkeeping or financial operations experience.

Project management certification or formal systems-building experience.

Familiarity with southern Utah vendors and logistics.

This is one of the most intimate roles on the team. The ideal candidate:

Is a highly proactive problem-solver who sees what needs to be done before being asked.

Thrives in a visionary, fast-paced, spiritually-oriented environment where priorities can shift quickly.

Possesses high emotional intelligence, discretion, and the ability to hold space for sensitive information.

Is organized yet flexible — capable of maintaining structure while flowing with intuitive leadership.

Values beauty, order, and energetic alignment in both physical spaces and business systems.

Is loyal, trustworthy,…