Office Administrator

We're seeking an experienced Office Administrator to support a large corporate office in Baltimore (21202) as the primary administrative point of contact. This person should have experience supporting a similarly large, corporate environment and should intend on administration being their career, as this is a long-term opportunity within a line of business that offers room for growth.

As a Workplace Office Administrator, you hold a central position in guaranteeing the smooth operation of our offices, encompassing both on-site and remote support. This versatile role entails delivering extensive administrative support to personnel at every level, thereby enhancing the overall efficiency and professionalism of our work environment.

• Manage office supplies, snacks, and inventory
• Maintain common areas and coordinate office upkeep
• Partner with building management and vendors for facility needs
• Support office equipment, IT, shipping, mail, and deliveries
• Assist with workplace safety and compliance programs
• Track invoices, purchase orders, and vendor expenses
• Support procurement activities and expense reporting
• Assist leaders with spreadsheets, reports, and utilization tracking
• May serve as timecard administrator

• Prepare conference rooms, catering, and office setup for executive visits
• Coordinate office events, holidays, and meetings

• Assist with new hire onboarding, I‑9s, equipment setup, and offboarding
• Support project teams with document control, records management, and reporting
• Assist with project coordination, contracts, workflows, QA reviews, and task tracking
• Provide occasional support for remote offices

• 3+ years of experience as an Office Administrator, Office Manager, or similar corporate office role
• Experience supporting an office of at least 20-30+ employees (not just an individual)
• Invoicing experience – tracking PO’s, submitting invoices for project vendors, etc.
  
  - not processing them, this function is handled by accounting
• Experience with facilities coordination and office event planning
• Strong time management, prioritization, and follow‑through
• Polished, professional, warm, and welcoming presence
• Tech‑savvy and comfortable juggling multiple priorities

This is a contract‑to‑hire position, and only candidates able to commit to long‑term employment will be considered. Annual compensation ranges from $60,000 - $65,000 and will vary based upon individuals’ relevant experience.