Academic Department Administrative Assistant

The Kakos School of Arts and Sciences (KSAS) seeks a highly organized, student-focused Academic Department Coordinator toprovide administrative support across multiple academic departments. Working across two campus office locations, this position would provide administrative support to multiple departments within the Kakos School of Arts and Sciences

This is an in-person, on-campus, non-remote position.

• Manage office supplies, equipment, copier maintenance, and facilities requests.
• Maintain departmental records, syllabi, faculty office hours,and shared electronic files.
• Schedule classrooms, meetings, and special events.
• Coordinate textbook orders and desk copies.
• Support the School's paperless administrative environment through Google Workspace, Microsoft Office, Banner, and electronicworkflow systems.

• Provide administrative support to department chairs and faculty.
• Coordinate faculty requests and prioritize workflow across multiple departments.
• Prepare departmental travel reimbursements, purchasing requests, and other administrative documentation.
• Assist with meeting preparation, record minutes, and maintain departmental records.
• At faculty request, scan documents and make copies.
• Provide technology support for faculty and department operations.
• Occasionally proctor individual student examinations.

• Brings a student-centered orientation to the role, remainingattentive, approachable, and responsive to student needs in all aspects of the position.
• Serve as the primary front-facing representative for assigned departments.
• Respond to student inquiries and direct students to appropriateoffices and University resources.

• Coordinate logistics for faculty and staff searches, including interview schedules, travel, accommodations, candidatepresentations, and campus visits.
• Prepare appointment paperwork for new and returning faculty and adjunct instructors.

• Coordinate departmental lectures, meetings, receptions, and special events.
• Assist with budget, enrollment, and other departmental reporting.
• Gather and organize data requested by department chairs and theDean's Office.

• High school diploma or GED.
• 1 year + of administrative or office experience.
• Demonstrated proficiency with Microsoft Office, Google Workspace, and electronic document management systems.
• Excellent organizational, interpersonal, and customer service skills.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities in a fast-paced environment.

• Exceptional organizational and time-management skills.
• Flexibility and adaptability in responding to changingdepartmental needs.
• A collaborative, service-oriented approach.
• Strong attention to detail.
• The ability to work independently while coordinatingeffectively with multiple department chairs and colleagues.
• Professional judgment and discretion when handling confidential information.

• Associate's or Bachelor's degree.
• Experience working in higher education.
• Experience using Banner, electronic signature platforms, or comparable administrative systems.
• Experience supporting multiple supervisors or departmentssimultaneously.