UNIV - Program Coordinator II - College of Graduate Studies Job Charleston South Carolina USA,Administrative/Clerical

Job Description Summary

The Program Coordinator II role manages multiple CGS graduate level programs with individualized programs of study and supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. Current student support scope of approximately 75 graduate students and up to 30 trainees. The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Entity

Medical University of South Carolina (MUSC - Univ)

Worker Type

Employee

Worker Sub-Type

Classified

Cost Center

CC000947 CGS DO Administration

Pay Rate Type

Salary

Pay Grade

University-GEN
09

Pay Range

53,142.

- 90,372.000

Scheduled Weekly Hours

Work Shift

Job Description

Position Summary:

The Program Coordinator II manages multiple CGS graduate level programs with individualized programs of study and supports operations through admissions coordination, student-facing communications, program logistics, event support, data tracking, and administrative coordination. Current student support scope of approximately 75 graduate students and up to 30 trainees.

This position may be eligible for hybrid remote work after an orientation period.

The role requires accuracy, confidentiality, strong organization, and professional communication with faculty, staff, students, applicants, and campus partners.

Reports To:

Assistant Dean of Student Affairs

Minimum State Requirements:

A bachelor's degree and three years relevant program experience

Preferred Experience and

Education:

This role requires strong organizational and communication to effectively manage and support various initiatives.

Duties:35% CGS Graduate Special Program support

Manages program activities and communication, including wellbeing initiatives, Graduate Council support, SNAP coordination, CBAMS annual student data collection, attendance tracking, records management, reporting support, and communication with students, faculty, and leadership.

25% PhD Admissions Coordination

Coordinates PhD admissions, including application tracking, applicant communication, interviews, campus visits, evaluation materials, committee support, offer tracking, records management, and follow-up with applicants and faculty reviewers.

15% SURP Program Management

Organizes SURP administration, including applications, review distribution, offer communications, scheduling, onboarding, orientation, housing/travel coordination as applicable, financial coordination, and communication with leadership, mentors, students, and campus partners.

10% Student Support and Advising Coordination

Provides student support through meetings, communications, referrals, resource navigation, record maintenance, event logistics, progress tracking, and escalation of questions or concerns to appropriate faculty or administrative staff.

10% Orientation Coordination

Coordinates orientation planning and implementation, including schedules, logistics, materials, incoming student communication, presenter support, and alignment with program expectations.

5% Committee Service and Other Duties

Represents the College of Graduate Studies in various executive level committees and supports related meetings, communications, documentation, compliance activities, seminars, events, reporting, special projects, and other assigned duties.

Minimum Requirements:

A bachelor's degree and two years relevant program experience.

Physical Requirements:

(

Note:

The following descriptions are applicable to this section: Continuous - 6-8 hours per shift; Frequent - 2-6 hours per shift; Infrequent - 0-2 hours per shift) Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes.

(Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory…