Executive Assistant, Global Expansion Sales

Job ID26WD
100959

Job

Requisition  Overview We are seeking an experienced Executive Assistant (EA) to join our Global Expansion Sales team. As the EA to the SVP of Global Expansion Sales, you’ll provide administrative support to the SVP and be an integral part of her staff. The EA represents the SVP and the organization and possesses a customer service approach to all interactions.

The ideal candidate is flexible, enjoys working in a fast-paced environment, prioritizing multiple tasks, and is not afraid of making recommendations to create better ways of working. This position requires initiative, accountability, tact, and independent judgment to proactively address potential problems and ensure an efficiently functioning executive and team. We are looking for someone who provides administrative support to a senior executive and acts as a liaison, handling details of a confidential and critical nature.

Does this resonate with you? We would like to meet you.

This position will report to the SVP, Global Expansion Sales, and it is 100% remote based in the U.S.Responsibilities Manage, prioritize, and maintain the calendar, including complex calendaring, planning, scheduling, arranging travel, and creating expense reports. The individual should be proactive about potential scheduling conflicts and have a high degree of accountability and timeliness for all actions and follow-up. The individual should be highly responsive to inquiries and requests as well as effective at managing expectations with a variety of internal and external stakeholders

Develop and maintain positive working relationships with staff, internal departments, and outside parties, including high-level contacts of a sensitive nature

Partner with other EAs to coordinate among executives and manage tradeoffs and prioritization

Partner closely with the team to align on operating rhythm and cadences for the leadership team Schedule, plan and coordinate team events, meetings, and global multi-day offsites, including organizing logistics, on-site amenities, and activities

Maintain email aliases, distribution lists, and shared directories regularly

Work with Accounts Payable to ensure bills are paid promptly. Serve as point person for departmental purchases on behalf of your executive

Provide staff meeting support, including preparing agendas, taking notes as needed, and distributing meeting minutes and presentations on occasion

Manage ad-hoc projects

Minimum Qualifications 4-6+ years’ experience providing administrative support for a senior-level executive

Prior experience in a fast-paced environment that requires strong multitasking skills and time management

Willing to adapt to a rapidly changing environment and new processes and responsibilities

Prior experience in the Tech industry

Knowledge and understanding of Sales teams and organizations

Ability to work well under pressure, communicate effectively, and meet deadlines

Proficient in Microsoft Office Suite, Mac, and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft Share Point Excellent  oral and written English communication skills

Team player who is results-oriented with strong interpersonal skills

Ability to travel to events or internal meetings, locally and internationally, as needed

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