Executive Operations Coordinator

Reporting directly to the President of the Ivy Tech Foundation, the Executive Operations Coordinator serves as a trusted partner and central point of coordination for the Office of the Foundation President. The position enhances the President’s effectiveness by strategically managing time, priorities, information, relationships, and follow-through in a complex, highly visible, and external-facing environment.

The Executive Operations Coordinator manages the President’s calendar as a strategic resource, ensuring time and attention are aligned with the Foundation’s highest priorities, including fundraising and campaign activity, donor and prospect engagement, board leadership, College priorities, and external relationships. The position exercises significant judgment in evaluating requests, anticipating needs, identifying competing priorities, preparing the President for key engagements, and ensuring commitments and decisions move forward.

Serving as an extension of the Office of the Foundation President, the Executive Operations Coordinator is a key liaison to the Foundation Board of Directors, College leadership, campuses, donors and prospects, State Trustees, community and corporate leaders, and other important stakeholders. The position requires exceptional discretion, judgment, responsiveness, and professionalism, as well as the ability to understand organizational context and translate it into effective executive support.

The Executive Operations Coordinator also supports executive meeting and board coordination, prepares briefings and presentations, assists with executive communications, coordinates travel and stakeholder engagement, tracks commitments and decisions, and supports special projects on behalf of the President.

This position is primarily onsite, with some flexibility to work from home based on business needs and with supervisor approval.

MAJOR RESPONSIBILITIES Executive Effectiveness and Strategic Support Manage the Foundation President’s complex and dynamic calendar, aligning time with Foundation priorities, fundraising and campaign goals, donor and prospect engagement, board leadership, College priorities, and other high-value institutional needs.

Exercise sound judgment in evaluating meeting requests, resolving scheduling conflicts, recommending priorities, protecting time for consequential work, and, with the President’s direction and trust, appropriately redirecting or declining requests.

Maintain a forward-looking view of the President’s schedule, regularly assessing upcoming weeks and months to anticipate preparation needs, competing priorities, travel demands, stakeholder opportunities, and potential risks before they become urgent.

Manage the President’s schedule with attention to both time and executive capacity, thoughtfully sequencing travel, donor engagement, board responsibilities, institutional commitments, and focused work to support sustained effectiveness.

Proactively identify matters requiring the President’s attention and exercise judgment in determining what should be elevated, redirected, or resolved through other appropriate channels.

Coordinate the President’s travel and external engagement to maximize strategic value and efficiency, identifying opportunities to cluster donor, prospect, campus, community, and stakeholder visits when appropriate.

Prepare the President for key meetings and engagements by developing concise, executive-ready briefing materials that may include participant background, relationship history, meeting objectives, desired outcomes, fundraising or campaign context, relevant institutional information, and recommended talking points.

Track decisions, commitments, introductions, and follow-up resulting from the President’s meetings,…