Project Coordinator

Hybrid Schedule | Monday–Friday | Excellent Benefits Upon Permanent Hire. We are seeking a highly organized, detail oriented Project Coordinator to support Project Managers and Senior Project Managers overseeing multimillion dollar projects. This is a great opportunity for someone who enjoys working behind the scenes to keep projects organized, deadlines on track, and operations running smoothly.

• Support Project Managers with project setup, documentation, tracking, reporting, and closeout activities.
• Maintain project records, contracts, change orders, job files, and related administrative documentation.
• Assist with billing preparation, job costing, financial reporting, and project financial updates.
• Enter, update, and maintain project information in Sage accounting software or similar systems.
• Coordinate timesheets, schedules, internal reports, and project-related communication.
• Provide administrative and operational support to help ensure project deadlines, records, and workflows remain organized.

• Pay: $25 per hour.
• Job Type: Temp-to-hire.
• Schedule:
  
  Monday through Friday.
• Hours:
  
  Flexible start time between 7:00 AM and 8:00 AM, with end time between 4:00 PM and 5:00 PM.
• Work Arrangement:
  Hybrid schedule with in-office work Tuesday and Thursday in Charlotte, NC, and remote work Monday, Wednesday, and Friday.
• Remote Work Requirement:
  Must have a designated, distraction-free workspace.
• Benefits Upon Permanent Hire:
  Company-paid insurance premiums for employees and dependents.
• PTO Upon Permanent Hire: 15 days of PTO accrued during the first year.
• Paid Holidays Upon Permanent Hire: 8 paid holidays.
• Retirement Upon Permanent Hire: 401(k) with 4% company match.
• Benefit eligibility and effective dates will be confirmed during the hiring process.

• Support project setup, documentation, tracking, and closeout for large-scale projects.
• Maintain accurate contracts, change orders, job files, schedules, reports, and project records.
• Assist with billing preparation, job costing, financial reporting, and project updates.
• Coordinate administrative workflows to help Project Managers meet deadlines and project requirements.
• 3-5 years of experience in project coordination, administrative support, operations support, or a related role.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Proficiency with Microsoft Office, especially Excel.
• Ability to manage multiple priorities, meet deadlines, and follow through on detailed tasks.
• Professional written and verbal communication skills.
  
  Dependable, adaptable, and comfortable learning new systems and processes.
• Positive, team-oriented approach with the ability to support internal teams effectively.
• Must be located in or near Charlotte, NC and able to work in office on Tuesday and Thursday.

• Experience with Sage, Peachtree, or similar accounting software.
• Previous experience supporting Project Managers, construction projects, energy projects, utilities projects, or field operations.
• Familiarity with billing, job costing, change orders, contracts, and project financial documentation.
• Experience working in a hybrid professional office environment.

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-_Know Your Rights
6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%.pdf

For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable…