Coordinating Manager, Collection Registrar; Coordinating Manager Level B

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

NYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city’s five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers.

SUMMARY OF

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The Collection Registrar supports the comprehensive management of the NYC Health + Hospitals Arts in Medicine permanent collection, comprising over 8,000 artworks across 50+ healthcare facilities. Under the guidance of the curatorial team, this position maintains collection documentation, coordinates artwork logistics, and ensures regulatory compliance. The Registrar works closely with conservators, art handlers, and vendors to support installations, de-installations, and conservation projects across the system.

• Maintain and update the collection database, ensuring accurate records for all artworks including location, condition, provenance, and insurance documentation
• Support curatorial staff with coordination of artwork installations, de-installations, and relocations across all NYC Health + Hospitals facilities
• Conduct regular inventory audits and condition assessments; document and report findings to the curatorial team
• Assist with artwork donations and acquisitions, including intake documentation, deed of gift processing, and accessioning paperwork
• Process artwork loans, including loan agreements, insurance certificates, and shipping logistics
• Coordinate wall signage and didactic labels for installations and exhibitions
• Serve as a point of contact for facility staff regarding artwork care, maintenance concerns, and collection-related inquiries
• Prepare documentation for NYC Public Design Commission submissions
• Support grant reporting by providing collection data, project documentation, and photographic records
• Digitize collection records and photographs; manage digital asset organization consistent with industry best practices

• Master’s Degree from an accredited college or university; and one (1) year of full-time experience in a health care setting; or
• Bachelor’s Degree from an accredited college or university; and two (2) years of full-time experience in a health care setting; or
• A satisfactory equivalent combination of education, training and/or experience, in which each year of relevant training and/or experience can be substituted for 30 semester credits from an accredited college or university. However, all applicants must at least have a High School diploma or its educational equivalent, approved by a State’s Department of Education or a recognized accrediting organization.

• Demonstrated experience with collection management databases and registration best practices
• Knowledge of art handling, storage, and preventive conservation principles
• Excellent organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to work independently and collaboratively across multiple facilities
• Interest in the intersection of arts and healthcare
• Bachelor's degree in Art History, Museum Studies, Arts Administration, or related field preferred
• Master's degree in Museum Studies, Arts Administration, or related field preferred
• 2 – 4 years of experience in museum registration, collections management, or related field
• May be required to travel between health + Hospitals locations
• Collection management software (e.g., Artlogic, Artwork Archive, or similar)
• Microsoft Office Suite, Adobe Creative Suite, Google Workspace