Project Administrative Coordinator

Our client, a leading engineering consultancy firm, is seeking a highly organized and proactive Project Administrative Coordinator for a remote position. This role is critical in supporting project managers and teams by ensuring all administrative aspects of projects run smoothly and efficiently. The ideal candidate will possess excellent communication, organizational, and multitasking skills, with a proven ability to manage documentation, track project progress, and facilitate team collaboration in a virtual environment.

You will play a key role in maintaining project timelines, managing project resources, and ensuring compliance with project protocols. This is an exciting opportunity for a self-motivated individual to contribute to significant engineering projects from a remote location, gaining valuable experience in project management support.

• Provide comprehensive administrative support to project managers and project teams.
• Manage project documentation, including proposals, contracts, reports, and meeting minutes.
• Coordinate and schedule project meetings, both internal and external, utilizing virtual collaboration tools.
• Track project progress, milestones, and action items, ensuring timely updates and follow-ups.
• Assist with resource allocation and management for project teams.
• Maintain project calendars and timelines, ensuring all stakeholders are informed of upcoming deadlines.
• Facilitate communication between project team members, clients, and other stakeholders.
• Process project-related invoices, expenses, and purchase orders.
• Ensure adherence to project management methodologies and company policies.

• Previous experience in a project administration or coordination role, ideally within an engineering or consulting environment.
• Strong understanding of project management principles and life cycles.
• Excellent organizational and time-management skills, with the ability to manage multiple projects simultaneously in remote setting.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., MS Project, Asana, Trello) is essential.
• Superior written and verbal communication skills, with a high level of accuracy and attention to detail.
• Ability to work independently, proactively identify issues, and provide solutions in a remote capacity.
• Strong interpersonal skills and the ability to foster effective collaboration among team members.
• A relevant qualification in Business Administration, Project Management, or a related field is preferred.

• This remote contractor role offers a competitive remuneration package.
• You will have the flexibility to work from home, enjoying a great work-life balance.
• This is a fantastic opportunity to work on diverse and impactful engineering projects with a reputable firm.
• Gain valuable experience in project coordination and remote team management.
• Join a company that values efficiency, collaboration, and professional growth.
• This role is perfect for a dedicated administrative professional seeking a challenging and flexible project-focused position.