Records Management Assistant

Monthly Pay: $5,100 - $5,500 USD per month

Support a legal operations team by keeping case, contract, and compliance records accurate, traceable, and ready for authorized use. This fully remote, full-time entry-level role combines digital filing, retention support, and responsive coordination with legal staff.

• Begin each week by reviewing incoming records, emails, and scan queues for required metadata.
• Classify files using established naming conventions, matter numbers, and retention categories.
• Upload, index, and route approved materials within the team’s secure repository.
• Midweek, respond to attorney and paralegal requests for located files, version history, or filing status.
• Close the week by checking incomplete folders, updating tracking logs, and escalating access or retention questions.

• Familiarity with digital file structures, naming conventions, and confidential legal materials.
• Ability to follow retention schedules, access controls, and established filing procedures.
• Clear written skills for status updates and records-related questions.
• Comfort learning secure repositories, PDF tools, and spreadsheet trackers.
• Careful approach to indexing, version control, and routine quality checks.
• High school diploma or equivalent; administrative or legal office exposure is helpful.
• Fully remote work environment
• Structured onboarding and process training
• Exposure to legal operations workflows
• Collaborative support from experienced team members