Academic Program Coordinator, Ross and Carol Nese College of Nursing

APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .POSITION SPECIFICS The Ross and Carol Nese College of Nursing is seeking an Academic Program Coordinator to join our team in a critical administrative role supporting graduate academic programs.

This position offers the opportunity to work closely with students, faculty, and academic leaders while contributing to the success of residential, online, and hybrid graduate programs.

As the primary administrative support for graduate education, the Academic Program Coordinator plays an essential role in helping students navigate key academic milestones while ensuring the smooth operation of graduate programs.

Responsibilities include but are not limited to:

Build and manage course schedules in LionPATH, including course setup, classroom reservations, and Zoom scheduling for residential, online, and hybrid courses.

Coordinate doctoral examinations and dissertation defenses, managing scheduling, communications, documentation, approvals, and related logistics.

Monitor student academic progress and degree requirements by tracking milestones, maintaining benchmark records, and reviewing graduation eligibility.

Communicate with graduate students regarding registration, academic requirements, policies, procedures, deadlines, and graduation processes.

Prepare and process reports, graduate assistantship appointments, offer letters, contracts, salary assignments, and related administrative documentation.

Coordinate graduate admissions activities and serve as a primary point of contact for prospective graduate students.

Maintain student and program records, databases, advising folders, tracking spreadsheets, and academic documentation to ensure accuracy and compliance.

Serve as a primary point of contact for graduate students, providing guidance on registration, advising, academic policies, and program requirements.

Support course enrollment management through registration assistance, enrollment adjustments, overrides, course permissions, and exception processing.

Coordinate academic meetings, special events, seminars and activities, including arrangements for facilities, supplies, technology and food service.

Provide logistical support for residential, online, and hybrid programs through classroom scheduling, room reservations, Zoom administration, and multi-campus coordination.

Collaborate regularly with Graduate Enrollment Services, faculty, and other university offices to support graduate education operations.

The Academic Program Coordinator independently resolves routine and moderately complex academic and administrative issues and exercises judgment in matters related to registration, graduation, student records, and academic procedures.

The leadership team will provide cross-training with the program's other Academic Program Coordinators to promote collaboration, skill development, and operational flexibility.

LionPATH referenced above is Penn State’s student information system.

Qualifications:

Excellent interpersonal skills;
Inclusive and…