Executive​/Personal Assistant

About the Role

We're looking for a highly organised, proactive, and experienced Executive & Personal Assistant to support a fast-moving entrepreneur managing multiple businesses, client commitments, and a busy family life. This isn't a traditional EA role supporting a single business. You'll be responsible for helping manage several professional ventures alongside personal administration, acting as a trusted right-hand partner who can bring structure, organisation, and efficiency to a dynamic environment.

The ideal candidate is someone who thrives in a fast-paced setting, takes initiative, communicates exceptionally well, and enjoys staying one step ahead.

What You'll Be Supporting Business Operations

• Calendar and schedule management across multiple businesses

• Email and inbox management

• Meeting coordination and appointment scheduling

• Administrative support and document preparation

• Task management and follow-up

• Research projects and information gathering

• Internal coordination across teams and stakeholders

• Managing priorities and ensuring deadlines stay on track

Client & Professional Support

• Professional email communication with clients

• Meeting preparation and follow-up

• Organising information and resources

• Supporting project and workflow administration

Personal Assistance

• Personal calendar management

• Family scheduling and appointment coordination

• Travel research and booking support

• Managing personal administrative tasks

• General life organisation and planning assistance

• Previous experience as an Executive Assistant, Personal Assistant, or Chief of Staff-style support role

• Excellent written and verbal English communication skills

• Strong organisational and time-management abilities

• Ability to manage multiple priorities simultaneously

• High attention to detail

• Strong problem-solving skills and initiative

• Comfortable working independently with minimal supervision

• Ability to handle confidential information with discretion

• Google Workspace (Gmail, Calendar, Docs, Sheets)

• Slack

• Asana or similar project management platforms

• Loom or video-based communication tools

• Figma experience is a bonus but not essential

• Keeping calendars organised and conflict-free

• Proactively reminding and preparing the executive for meetings

• Managing inboxes efficiently and keeping communications moving

• Following up without being asked

• Quickly acknowledging tasks and maintaining clear communication

• Taking ownership of administrative responsibilities

• Bringing calm and organisation to a busy, fast-paced environment

• Proactive rather than reactive

• Highly responsive and communicative

• Detail-oriented and reliable

• Comfortable receiving instructions via Loom recordings, Slack messages, and voice notes

• Naturally organised and process-driven

• Adaptable and resourceful

• Able to work with urgency when required

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$500 entry monthly raffle
NO TRACKER. NO PROBLEM