Clinical Education Assistant

Salary $27.60-$34.94 per hour ($46,645 - $59,042 per annum based on 32.5 hours per week)

Classification

Classification C5

Provisional Statement

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

Job Summary

The School of Communication Sciences and Disorders is one of ten units that make up the Faculty of Health. The School offers nationally accredited master’s degrees in both audiology and speech-language pathology with options for both thesis and project-based degrees and which sees applicants from across Canada and internationally. Reporting to the Administrative Manager, the Clinical Education Assistant provides administrative support for the School’s clinical education programs by coordinating student placements, managing records, and supporting faculty.

Key Responsibilities

• Coordinate and support student clinical placements by managing practicum documentation, tracking requirements, maintaining records, and ensuring placement deadlines are met for students and clinical sites.
• Manage clinical affiliation agreements and placement administration by coordinating agreement renewals, obtaining signatures, tracking approvals, and ensuring agreements are in place before student placements begin.
• Maintain student compliance and liability requirements by collecting, tracking, and safeguarding immunizations, criminal record checks, vulnerable sector checks, insurance documentation, and other mandatory placement records.
• Provide administrative support to the Academic Coordinators of Clinical Education (ACCEs) through scheduling, correspondence, database maintenance, preparation of practicum materials, reports, certificates, handbooks, and accreditation-related documentation
• Support the operation of in-house clinics and clinical learning activities by scheduling clients and students, maintaining patient records in Blueprint, managing appointments, and assisting faculty clinicians with clinic administration.
• Serve as a primary liaison for students, clinical educators, and community partners by providing information on clinical education processes, placement requirements, policies, timelines, and responding to routine inquiries.

Note

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

Required Qualifications

• Business/Administrative Professional/Health Administration diploma with a minimum of three years’ related experience (or equivalent combination of training and experience).
• Strong organizational and time-management skills with the ability to manage multiple priorities, deadlines, and complex scheduling requirements.
• Excellent written and verbal communication skills, with the ability to interact effectively with students, faculty, clinical educators, and external partners.
• Demonstrated proficiency with computer applications and databases, including Microsoft Office (Word, Excel, Outlook) and the ability to learn specialized systems.
• High degree of accuracy,…