Executive Assistant

Executive Personal Assistant
Location: Johnstone, Renfrewshire
Working pattern: Hybrid – a combination of office-based and home working
Pay Rate: £16.48
Duration: Temporary for up to 12 months

Our client is seeking an experienced, highly organised and proactive Executive Personal Assistant to provide high-level support to the Chief Officer.
This is a key role for an individual with substantial executive-level PA experience who is confident operating at a senior level and comfortable working closely with the strategic business and priorities of the organisation. The successful candidate will be trusted to manage competing demands, handle sensitive and confidential information with discretion, and ensure the Chief Officer’s time and priorities are managed effectively.
The role requires someone who can work independently, demonstrate sound judgement and maintain a flexible, professional approach in a busy and evolving environment.

Key Responsibilities:

• Provide comprehensive executive-level PA and administrative support to the Chief Officer
• Manage an extensive and complex diary, coordinating meetings, appointments and competing priorities effectively
• Oversee the Chief Officer’s mailbox, prioritising correspondence, monitoring actions and ensuring timely responses
• Support the day-to-day running of the Chief Officer’s office, ensuring key activities and priorities are managed efficiently
• Arrange meetings, prepare agendas, collate papers and undertake accurate minute-taking, including recording decisions and actions
• Assist with the coordination and follow-up of strategic business activities, ensuring actions and deadlines are monitored and progressed
• Prepare, format and manage professional documents, reports, presentations and correspondence
• Handle confidential and sensitive information with the utmost discretion and professionalism
• Liaise confidently with senior colleagues, stakeholders and external contacts on behalf of the Chief Officer

• Significant experience working as a PA at executive or senior leadership level
• The confidence and capability to engage with the strategic business of an organisation and understand the importance of senior-level priorities
• Excellent diary management skills, with the ability to coordinate complex schedules and manage competing demands
• Strong experience managing busy mailboxes, prioritising correspondence and exercising sound judgement
• Proven minute-taking skills, with the ability to accurately capture discussions, decisions and actions
• Full proficiency in Microsoft Office and other relevant office applications, including Outlook, Word, Excel and Power Point
• Exceptional organisational skills, attention to detail and the ability to work effectively under pressure
• Excellent written and verbal communication skills, together with a professional and confident manner
• A high level of discretion, integrity and the ability to handle confidential information appropriately
• A flexible, adaptable and proactive approach, with the ability to work independently and use initiative