Undergraduate Program Assistant

Salary $27.60 - $34.94 per hour ($46,645- $59,042 per annum based on 32.5 hours per week)

Classification C5

This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.

Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.

The Faculty of Computer Science ( FCS ) offers degrees tailored to match individual interests in a high-tech discipline at the forefront of innovation. Staff work with faculty members to help build a foundation for student success as students prepare, through academics and research, for a career in one of the world’s hottest growth industries. Reporting to the Academic Programs Manager, the Undergraduate Programs Assistant provides administrative support for undergraduate programs, student services, scholarships and awards, co-op programs, and graduation processes within the Faculty of Computer Science.

• Provide comprehensive administrative support for undergraduate programs, including student advising, records management, program administration, degree audits, and responding to inquiries on academic regulations, policies, and curriculum requirements.
• Coordinate undergraduate scholarships, awards, and recognition programs, including candidate identification, application administration, recipient selection support, records management, and communications with students and university stakeholders.
• Support the administration of co-operative education programs by monitoring student eligibility, coordinating work-term registration and reporting processes, maintaining records, and liaising with internal and external partners.
• Administer graduation and convocation processes by reviewing degree requirements, confirming program completion, identifying certificate eligibility, preparing graduation lists, and coordinating submissions to Senate.
• Coordinate undergraduate student exchange and research award programs, including application management, student communications, reporting, payroll documentation, and collaboration with university departments and faculty members.
• Support student engagement, recruitment, and outreach initiatives through participation in academic fairs, orientation activities, information sessions, workshops, and partnerships with student societies and campus stakeholders.

The successful applicant will be eligible for hybrid work (combination of in-person work on campus and remote work from within Nova Scotia) as agreed by all parties based on operational requirements and university guidelines.

• Business/Office Administration diploma plus a minimum of two years’ related administrative experience (or an equivalent combination of training and experience).
• Demonstrated experience providing administrative support in a fast-paced environment, with strong organizational, records management, and time-management skills.
• Advanced proficiency with Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, SharePoint, and One Drive.
• Excellent interpersonal, verbal, and written communication skills, with a proven ability to collaborate effectively with…