Project Coordination Associate

Project Coordination Associate

$4,681 - $6,000 USD per month

This role sits within a project delivery team guided by a project team lead. As an associate, you help organize incoming requests, meeting outcomes, timelines, and task updates so colleagues can see current priorities and move shared work forward. You work closely with project leads, internal contributors, and approved external contacts to keep information clear and handoffs orderly. This fully remote role is based in Washington, United States, and is performed work from home through desk-based collaboration.

The role requires a 40-hour weekly commitment. Working days and shift times may vary. Your organized follow-through supports dependable project visibility, timely coordination, and constructive team partnerships.

• Receive project requests through shared queues, email, meeting discussions, and assigned tasks, then acknowledge receipt and route items to the appropriate project lead.
• Review incoming requests for clear objectives, requested dates, owners, dependencies, and supporting materials before adding them to a project management platform such as Wrike.
• Create and maintain task lists, status fields, due-date reminders, and action-item summaries that help contributors understand current work.
• Coordinate meeting invitations, agendas, and follow-up actions using a scheduling and calendar tool such as Doodle, confirming attendance with relevant participants.
• Update simple trackers and progress summaries in a spreadsheets and data entry tool such as Google Sheets, using approved naming and version practices.
• Follow up with task owners when updates, materials, or decisions are missing, and communicate reminders in a clear, respectful manner.
• Escalate blocked tasks, conflicting dates, unclear ownership, or material scope questions to the project team lead with concise background and next-step options.
• Prepare meeting notes that capture decisions, assigned actions, dates, and open questions, then share them with attendees and project leads.
• Maintain organized project folders and reference materials so authorized contributors can locate current timelines, notes, and approved updates.
• Support quality by maintaining accurate updates, timely turnaround, complete notes, and documented follow-up for assigned coordination activities.

• High school diploma or equivalent.
• No experience required; related experience preferred.
• Basic understanding of project phases, task dependencies, timelines, action items, and status updates.
• Familiarity with a project management platform such as Wrike or the ability to learn structured task-tracking systems quickly.
• Ability to use a scheduling and calendar tool such as Doodle and a spreadsheets and data entry tool such as Google Sheets.
• Clear written and verbal communication for summarizing updates, asking focused questions, and sharing follow-up items with varied contacts.
• Ability to review details carefully, organize competing requests, and raise questions when information is incomplete or unclear.
• Reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.
• Fully remote work from home in Washington, United States.
• Structured onboarding and training on Wrike, Doodle, Google Sheets, and team coordination practices.
• Regular check-ins with the project team lead to review priorities, questions, and progress.
• Opportunities to build skills in task tracking, timeline coordination, meeting follow-up, and project communication.
• Benefits include health coverage, paid leave, maternity leave, bonus opportunities, and stipends.