Admin Assistant

Oct 23, 2026 · @Greg Molchan

The Administrative Assistant provides part-time, remote support that keeps day-to-day operations at the Grand Rapids Dream Center running smoothly. The role focuses on volunteer intake and onboarding, donor appreciation, and administrative projects that support GRDC's mission and programs.

The role also serves as the process person for all departments, handling data entry and program paperwork so program leaders and directors can focus on people, not process.

The position is primarily remote, with occasional virtual or in-person meetings, typically once or twice a month.

Item

Detail

Position

Administrative Assistant

Pay level

Level 1, Clerical

Status

Part-time, hourly, non-exempt

Hours

15 to 17 hours per week; not to exceed 17, so no overtime

Hourly rate

$17.00 per hour

Annual pay range

$13,260 (15 hrs/wk) to $15,028 (17 hrs/wk), based on 52 weeks

Reports to

Beth George, Executive Admin & Volunteer Coordinator

Location

Remote, with occasional meetings

Direct reports

None

Paid time off

Not offered; the role is under 20 hours per week

Start date

To be determined

Review

90-day check-in to confirm the role is a good fit

This role is responsible for processes, data, and records, not for leading people.

• Assist with volunteer intake and onboarding
• Track volunteer forms, documents, and background checks
• Communicate with new volunteers about next steps and training
• Help maintain volunteer records and databases

• Serve as the process person for data entry across every department
• Log information into CCB and other systems
• Process forms for programs
• Take process work off program leaders and directors so they can focus on people
• Help set up and improve other processes and systems, including automations and communications

• Prepare and send thank-you cards or emails to donors
• Assist with data entry and record updates
• Support email communications and simple Mailchimp tasks
• Help with small projects and other administrative needs

• Organize digital files and documents
• Assist with event preparation tasks as needed
• Join occasional staff or coordination meetings

Required

• Highly organized and detail-oriented
• Comfortable working remotely and independently
• Warm, professional communicator
• Basic computer skills:
  Google Docs and Sheets, email, and simple databases
• Comfortable learning and working in multiple CRM and database systems
• Alignment with the mission and values of GRDC, including agreement with its statement of faith

Preferred

• Experience with nonprofits, volunteers, or administrative work
• Experience with CRM software, form processing, or automations

• 15 to 17 hours per week; hours may not exceed 17 in a week
• Flexible schedule within agreed-upon working hours
• Primarily remote; occasional virtual or in-person meetings, about one or two a month

• Systems used:
  Mailchimp, Donor Ops, CCB, Check-ins, Project Broadcast, LEDR, Google Workspace, and Google Drive
• Equipment, such as a company computer, to be discussed upon hiring

• Agreement with GRDC's statement of faith
• A completed background check
• Confidentiality: this role handles volunteer, donor, and program participant information, which must be protected

This role starts near the top of the Level 1 range ($13.25-$17.25 per hour), so step raises have limited room. Pay grows mainly through added responsibility. When the role takes on coordinating people, such as leading a team of volunteers or managing a volunteer group, it can be reviewed for Level 2, Manager / Coordinator ($16.25-$20.25 per hour).