Med. Office Admin Asst

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Hoboken, NJ, US

The Medical Staff Assistant/Data Entry Specialist provides administrative and credentialing support to the Medical Staff Services Department. This role is responsible for maintaining accurate provider data, supporting credentialing activities, ensuring compliance with regulatory and accreditation standards, and assisting with departmental projects and initiatives. The ideal candidate demonstrates strong organizational skills, attention to detail, professionalism, and the ability to handle confidential information with discretion.

• Provide credentialing support during periods of high volume and backlog, assisting with the processing, tracking,
• Collect, analyze, verify, and accurately enter provider quality and performance metrics to support compliance with DNV accreditation standards, Department of Health regulations, and organizational requirements.
• Maintain complete and accurate credentialing files, supporting documentation, and databases; follow up on outstanding requirements and documentation as needed.
• Assist with annual Department of Health compliance initiatives, including tracking physician vaccination requirements such as annual influenza vaccination compliance.
• Provide credentialing and operational support across the health system as required.
• Maintain data integrity through accurate data entry, record maintenance, and quality assurance reviews.
• Collaborate with physicians, providers, department leaders, and external agencies to facilitate credentialing and compliance processes.
• Perform additional duties and special projects as assigned by the Manager or System Director.

Education/Experience Requirements:

• High school Diploma or equivalent required; associate degree preferred
• Proficiency in Microsoft Word, Excel, Outlook,
• Previous experience as an office assistant, and some knowledge of credentialing
• Strong organizational communication and data entry skills with attention to details
• Demonstrates professionalism, ethical conduct discretion and strict confidentiality when handling provider and organizational information

Work Arrangement:
Hybrid position requiring a combination of onsite and remote work based on departmental needs and organizational guidelines.