Executive Assistant, Marketing Technology & Operations

** Job Requirements*
* **** This role sits in our Burbank, CA offices, and this person is required to be on-site 4 days/ week***
* ** About the Role & Team:*
* The enterprise Marketing Technology & Operations team is looking for a highly organized, proactive, and enthusiastic Executive Assistant to support the Head of Marketing Technology & Operations and a Vice President.

This role will help drive leadership effectiveness, team connectivity, and operational alignment. Through proactive coordination and sound judgment, the Executive Assistant helps the team operate efficiently and deliver against key business priorities.

** Responsibilities:*
* +  
** Calendar and Schedule Management** : manage day-to-day meetings, long-term planning, ongoing schedule optimization

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** Meeting Coordination and Reporting** : book conference rooms, issue meeting requests through Outlook, coordinate agenda and other handouts, print items for meetings, send emails, take meeting notes and follow-up with attendees

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** Travel** :
Arrange executive air travel, lodging, ground transportation, remote offices/access and other travel logistics

+ Manages Travel and Expense (including understanding of company expense policies) and creates expense reports and reconciles credit card account as needed.

+ Coordinate administrative tasks for full team such as book team meetings, order supplies and processing invoices

+ Create and maintain team documents as requested

+ Supports departmental projects, as needed

+ Interacts with internal senior executives and their offices and external partners as needed.

+ Occasionally creates presentations using Keynote, Google Docs or MS Office Suite and spreadsheets using Excel, Google Spreadsheets

+ Maintains standards of strict confidentiality with respect to all matters and documents

+ Promotes teamwork both internally and externally, works exceptionally well with executives, staff, and external associates

+ Assists with departmental tasks, including conference room requests, team events, employee recognition efforts, offsites

+ Support onboarding of new team members and foster a collaborative, inclusive culture within the Marketing Technology & Operations organization.

+ Identify opportunities to enhance team efficiency, streamlining administrative workflows, improving tools and templates, and enabling better coordination across teams.

** Required

Qualifications & Skills:

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* + At least three (3) years of professional experience in an administrative, coordinator, marketing, communications, entertainment, or related role.

+ Demonstrated ability to operate as a strategic administrative partner within a high-performing marketing organization, anticipating needs, managing competing priorities, and driving solutions.

+ Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), with experience supporting presentation development and executive communications.

+ Working knowledge of Ai tools such as Copilot and Claude

+  Exceptional written and verbal communication skills, with the ability to draft polished correspondence and marketing materials.

+ Strong organizational and project coordination skills, with experience managing multiple concurrent priorities tied to deadlines, launches, and events.

+ High level of professionalism, discretion, and judgment when working with sensitive information, talent, and senior leadership.

+ Proactive, adaptable, and calm under pressure in a dynamic, deadline-driven environment.

+ Strong interpersonal and collaboration skills, with the ability to build relationships across different departments.

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* Education:

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* Bachelor's degree or equivalent work experience.

** Disclaimer*
* PAY TRANSPARENCY

The hiring range for this position in Burbank, CA is…