Technical & Administrative Assistant - NETE

Technical & Administrative Assistant - NETE Weir Canada, Inc. Dartmouth, NS, Canada Permanent Full-time, Onsite/Remote work  About the role  Weir Marine Engineering is currently looking for a Technical & Administrative Assistant for the naval Combat and Control Systems (CCS) section. This permanent position based in Dartmouth (NS) consists of providing technical and administrative support to the section and particularly to the Canadian Surface Combatant (CSC) project support team.
What we do at Weir
Since 1953, Weir has operated and managed the Naval Engineering Test Establishment (NETE), a Department of National Defence (DND) facility located in LaSalle, with operations in Halifax, Lévis, Victoria, and Ottawa‑Gatineau. More than 460 Weir employees currently support the Royal Canadian Navy and DND by providing specialized testing and evaluation services across a wide range of technical disciplines. This strong foundation in engineering excellence, innovation, and mission‑critical support reflects Weir’s broader commitment to solving complex challenges across industries worldwide.

Today, Weir is a global leader in mining technology, helping customers extract the resources the world needs more efficiently and sustainably. As the world transitions to renewable energy, Weir works alongside mining companies to move less rock, use less energy, conserve water, and reduce waste, driving smarter, more sustainable mining practices for the future.
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What you’ll do  Administrative  Support to technical personnel and leaders, maintaining various tracking spreadsheets for project activities;
Proofreading, formatting and processing of technical deliverables;
Assisting with the drafting of standard operating procedures and process mapping;
Attend technical or administrative meetings to produce records of discussion, identifying and tracking progress of action items. Possibly assist leaders with project management activities such as monitoring, progress report and changes.
Human Resources  Coordinate hiring interviews and on‑boarding requirements with local authorities, report progress to leaders;
Maintain organization charts and track staff training activities.
Security  Assist the Security Officer for personnel clearance process, access to controlled goods, and visit clearance requests to external facilities;
Assist with provision of building pass and network access.
Travel  Coordinate travel process including generating cost estimates, review and process travel requests, track approval process, make travel arrangements and review expense claims.
Safety First  Demonstrate 100% commitment to our zero harm behaviours in support of our drive towards developing a world class safety culture.
What you’ll bring  Mandatory: obtention a Government of Canada security clearance, which requires Canadian citizenship and continuous residence in Canada over the last 10 years as a minimum.
Mandatory:
Vocational high school or college level diploma with specialization in either Administrative Assistant or Office Administration, combined with 3+ year’s related experience.
Mandatory:
Ability to effectively communicate formally via email and telecommunications (phone and video conferencing) with client and team, proficient in technical writing and with office computer tools.
Desirable:
Experience working in the defense industry and with security protocols is a desired asset.
Desirable:
Ability to manage technical library and generate technical documents is a desired asset.
Why join Weir?  We live our values—we think safety first, do the right thing, respect each other, aim high and delight our customers. We encourage our people to lead by example and…