Workplace & Engagement Coordinator

Workplace & Engagement Coordinator

Drive Time Family of Brands is the largest privately owned used car sales finance & servicing company in the nation. Headquartered in Tempe, Arizona and Dallas, Texas, we create opportunities and improve the lives of our customers and our employees by placing a focus on putting the right customer, in the right vehicle, on the right terms and on their path to ownership.

The Drive Time Family of Brands spans across Drive Time, Bridgecrest and Silver Rock. You can find us at the intersection of technology and innovation as we use our proprietary tools and over two decades of industry knowledge to redefine the process of purchasing, financing, and protecting your vehicle.

That's Nice, But What's the Job?

In short, you'll be the welcoming first point of contact for the corporate office while supporting employee events and culture programs that help shape what it looks like to work with the organization. This role is ideal for an organized, outgoing person who enjoys both the people side of an office and the details of making things happen. You'll work closely with HR and leadership, see your ideas come to life in events and programs, and be a visible, trusted presence for employees and guests every day.

In Long, as the Workplace & Engagement Coordinator, you will be responsible for:

• Coordinate company events such as town hall meetings, holiday celebrations, team-building activities, wellness events, volunteer days, and employee appreciation events.
• Help to manage event budgets through tracking expenses, and processing invoices and reimbursements.
• Create event timelines and checklists, and run post-event surveys to measure attendance, satisfaction, and ROI.
• Work with communications team to distribute event announcements, newsletters, intranet posts, and calendar invites.
• Coordinate scheduling and logistics of various employee programs.
• Maintain an annual calendar of engagement activities and events.
• Greet visitors, clients, vendors, and candidates in a professional, friendly manner.
• Sign in guests, issue visitor badges, and notify employees of arrivals.
• Maintain a clean, organized, and welcoming reception area and shared spaces.
• Receive, sort, and distribute mail, packages, and deliveries; coordinate outgoing shipments and courier services.
• Other duties as assigned.

• Organization and time management:
  Juggles multiple projects and frequent interruptions while meeting deadlines.
• Communication:
  Clear, friendly, and professional in person, by phone, and in writing.
• Customer service:
  Warm, poised, and helpful with visitors and colleagues at every level.
• Creativity and initiative:
  Brings fresh ideas to engagement programs and acts without being asked.
• Collaboration:
  
  Works well with leadership, vendors, and employees across the company.
• Adaptability:
  Shifts easily between the front desk and project work as priorities change.

• 1+ years of experience in event coordination, employee engagement, HR, administration, or a customer-facing front desk role.
• High school diploma or equivalent.

The Physical demands described within are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to remain in a stationary position at least 75% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.
• Requires visual acuity and manual dexterity to constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, and printer.
• Frequently communicate with internal and external customers. Must be able to exchange accurate information in these situations.
• This position could require moving objects up to 20 pounds.

• Experience supporting employee engagement, workplace culture, or employee experience initiatives.
• Experience coordinating corporate events, employee programs, or office operations.
• Familiarity with employee communications, surveys, and engagement activities.
• Experience working with cross-functional teams, leadership, and external vendors.

So What About the Perks? Perks matter

• We take a hybrid work approach, finding balance between the benefits of in-person and work-from-home environments. This position has an on-site expectation of a minimum of three days a week.
• Medical, dental, and vision, oh…