Executive Assistant

Location:

Philippines

Toplent helps companies scale faster by connecting them with exceptional remote professionals from SEA, LATAM, and South Africa. We are currently collaborating with a client who is looking for a highly organized and proactive Executive Assistant to join their team on a full-time remote basis.

In this role, you’ll provide high-level administrative support to executives, ensuring smooth day-to-day operations, effective communication, and efficient time management.

• Manage and optimize executives’ calendars, appointments, and scheduling
• Handle email inboxes, correspondence, and communication on behalf of executives
• Prepare reports, presentations, and meeting materials as needed
• Take detailed meeting notes, track action items, and follow up on deliverables
• Conduct research and compile information to support executive decision-making
• Coordinate with internal teams and external stakeholders to ensure seamless communication
• Organize travel arrangements, itineraries, and logistics
• Anticipate executives’ needs, proactively resolving issues before they arise
• Maintain confidentiality and handle sensitive information with discretion

• Minimum 2 years of experience as an Executive Assistant, Personal Assistant, or in a similar administrative role
• Exceptional organizational and time-management skills with the ability to multitask effectively
• Excellent written and verbal communication skills in English
• Proficiency with productivity and collaboration tools (Google Workspace, Microsoft Office, Slack, Zoom, etc.)
• Strong attention to detail with the ability to prioritize tasks in a fast-paced environment
• Comfortable working in a remote and multicultural team setting
• Professionalism, discretion, and a proactive problem-solving mindset

• 100% Remote Role (Work from anywhere)
• Competitive Salary in USD
• Career Growth & Development Opportunities
• Collaborative and supportive global team environment