General Administrator

This Executive Assistant post supports the Senior Management Team at Manston STHF, a secure site where DoctorPA Secure delivers healthcare services. The work centres on diary management, minute-taking, polished correspondence and reports, and support for governance and board meetings. The post reports against Home Office and NHS standards and occasionally needs evening or weekend cover. Applicants need Disclosure and Barring Service and Counter Terrorism Clearance, plus five years' UK residence.

• Provide administrative and executive support to the Senior Management Team, including diaries, meetings and minute-taking
• Support governance, operational and board meetings, including documenting decisions
• Maintain accurate records, filing and document control under data protection and information governance policies
• Prepare and format correspondence, reports, presentations and policy documents
• Track actions and deadlines for key operational priorities
• Assist with reports, audits and compliance documents for submission
• Act as first point of contact for the Senior Management Team, handling internal and external enquiries
• Manage communications, prioritise tasks and keep information confidential
• Coordinate travel, events and logistics for internal and external meetings
• Liaise with colleagues, partners and external stakeholders to support operational delivery
• Contribute to internal communications, newsletters and engagement initiatives
• Promote the CARE ethos, equality, diversity and inclusion, and information governance in all duties

• Proven experience as an Executive Assistant, Personal Assistant or senior administrator

• Excellent organisational and time-management skills, able to prioritise multiple tasks
• Strong written and verbal communication
• High discretion and professionalism with sensitive or confidential information
• Competent in Microsoft Word, Excel, PowerPoint and Outlook
• Able to work independently and collaboratively in a fast-paced environment

• Disclosure and Barring Service check
• Counter Terrorism Clearance
• UK residence for the last five years, with no more than 28 days abroad and no gaps in employment

• Commitment to DrPA Secure's values and ethos
• Flexibility to work occasional evenings or weekends

• Experience in a secure environment, operational facility or public sector setting
• Knowledge of governance, compliance or regulatory reporting
• Experience supporting senior meetings, preparing reports and drafting minutes
• Familiarity with HR or recruitment administrative processes