Administration Assistant

This Administration Assistant post sits in the Support Services Team at Vertas Group and supports both its Finance and Repairs & Maintenance teams on a fixed-term contract of six months, with a possible move to permanent. The work covers invoice processing and recharging in Microsoft Dynamics 365, alongside payroll support, contractor bookings and arranging maintenance for school kitchen equipment. It starts office-based for training, then moves to mainly home-based hybrid working, on 37 hours Monday to Friday with flexible start times.

Previous administrative experience is essential.

• Processing invoices using Microsoft Dynamics 365 (D365)
• Recharging invoices and managing finance-related administration
• Supporting planned and reactive maintenance administration
• Booking contractors and coordinating repair works
• Arranging maintenance for commercial kitchen equipment across school sites
• Accurate data input and record management
• Supporting payroll administration activities
• Handling incoming calls and providing customer service
• Supporting health and safety administration and compliance processes
• Supporting general administrative tasks as required
• Ensuring work is completed to a high standard of attention to detail

• Previous administrative experience

• Strong attention to detail and organisational skills
• Confident telephone manner and good communication skills
• Ability to work independently, as part of a team and adapt to change
• Good IT skills, including Microsoft Office
• Time management and handling a varied workload
• Positive, proactive approach and excellent customer service skills

• Right to work check
• Satisfactory references
• Occupational health and medical clearance, where applicable
• Verification of qualifications and professional registrations, where applicable

• Commitment to safeguarding children, young people and vulnerable adults

• Experience in payroll, finance, repairs or maintenance administration
• Experience with invoice processing and D365