Executive Assistant Asana Proficiency; PH; Wing Assistant

Executive Assistant with Asana Proficiency (Remote)

• Calendar and Schedule Management:
• Manage complex schedules across multiple time zones, ensuring effective time allocation and prioritisation of meetings.
• Coordinate and maintain recurring and ad-hoc meetings, including 1:1s and team meetings.
• Communication Management:
• Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
• Draft, review, and manage email, Slack, and task-based communications to ensure timely follow-ups and responses.
• Meeting Coordination:
• Organise and prepare for meetings, including setting agendas, taking notes, and following up on action items.
• Participate in team and leadership meetings as required to gain context on priorities and critical business activities.
• Travel Coordination:
• Plan and coordinate domestic and international travel arrangements, including flights, accommodations, and itineraries.
• Administrative Support:
• Handle confidential information with discretion and professionalism.
• Support programmatic scheduling for internal events, onboarding sessions, and other one-off projects.
• Team
  
  Collaboration:
• Collaborate with other administrative professionals to ensure smooth operations across functional areas.

Qualifications

• Proficiency in Asana is required, along with experience using GCal, Gmail, and Slack.
• Experience working on a Mac operating system is required.
• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
• Bachelor’s degree or any certificate course (required)
• Excellent phone, email, and instant messaging communication skills
• Excellent English communication skills, both written and verbal (at least B2 level)
• Solid organizational & time management skills
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
• Able to work on a graveyard shift

Technical Requirements

• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps

Benefits

• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptional Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay

Schedule: Depends on the leader’s time zone

Location: This is a remote job

Salary Package: (3-5 years experience) At least PHP 60,000

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