Sales & Business Operations Administrative Coordinator

Location OTHER - Remote Job Code 4622 Company Talent Table

Work Location: Remote
Position Type: Temporary – 4-month assignment with the possibility of extension based on business needs and operational requirements.
Work Schedule: Candidates must be available to work Pacific Time business hours, Monday through Friday, from 9:00 AM to 5:30 PM PT.

Talent Table is seeking a highly organized, proactive, and resourceful Sales & Business Operations Administrative Coordinator to support daily sales operations, administrative workflows, and internal coordination.

The ideal candidate will have experience supporting private-sector sales or business operations teams and demonstrate strong organizational skills, independent follow-through, and the ability to turn management direction, meeting notes, and communications into actionable tasks.

This position is responsible for maintaining organized tracking systems, coordinating deadlines and deliverables, managing business documentation, and ensuring assigned activities continue moving forward without constant supervision.

• Review sales meeting notes, transcripts, emails, and management instructions to identify action items, assigned responsibilities, and next steps.
• Organize tasks by priority, establish follow-up timelines, and coordinate with responsible team members to ensure progress.
• Maintain visibility of outstanding activities, pending decisions, and completed deliverables.
• Proactively identify administrative gaps, request missing information, and elevate issues requiring management attention.
• Maintain accurate tracking spreadsheets for sales opportunities, purchase orders (POs), quotes, agreements, contract renewals, and other business activities.
• Coordinate calendars, schedule meetings, and track important dates, including upcoming renewals, contract expirations, and administrative deadlines.
• Monitor the status of quotes, purchase orders, and pending documentation, ensuring appropriate follow-up with assigned personnel.
• Prepare concise status reports highlighting upcoming deadlines, priorities, and outstanding actions.

• Organize and maintain electronic folders, agreements, contracts, and supporting sales documentation.
• Establish consistent file-naming conventions, document organization, and version control.
• Maintain accurate records of document locations, agreement statuses, and related correspondence.
• Coordinate document requests, approvals, signatures, and distribution to appropriate internal departments.

• Support the transition of administrative responsibilities by organizing handoff documents, training materials, and existing process instructions.
• Document administrative workflows and maintain reference materials to support operational continuity.
• Coordinate with sales, account management, accounting, and other internal teams to facilitate timely completion of assigned activities.
• Track internal handoffs and confirm that required information has been received by the appropriate team members.

• Assist with formatting quotes, standard forms, spreadsheets, and client-facing documents using established templates and approved information.
• Provide administrative tracking and coordination for assigned RFPs and proposals, including deadlines, documentation, and submission records.
• Support additional sales and business operations activities as priorities and processes evolve.

• Previous experience in sales administration, business operations, executive assistance, or a similar administrative coordination role.
• Experience supporting private-sector business operations or B2B sales teams strongly preferred.
• Proficiency in Microsoft Excel, Word, Outlook, PowerPoint, and shared document management systems, including hands‑on experience organizing, managing, and maintaining files and folders in Dropbox.
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities.
• Demonstrated ability to work independently, anticipate next steps, and consistently follow through on assignments.
• Ability to interpret meeting notes and general instructions and translate them into structured action plans.
• Strong written and verbal communication skills.
• Experience coordinating calendars, managing business…