Project Administration Associate

Job Title:
Project Administration Associate

Monthly Pay: $3,721 - $5,558 USD per month

Summary:

Working in a project management tool such as  and a collaboration tool such as Microsoft Teams, you will learn how organized updates keep projects moving. This entry-level project administration role supports the project management team under the guidance of a project manager. You will work with project coordinators, task owners, and internal stakeholders to keep routine activities visible and information current.

This desk-based position is fully remote, allowing you to work from home in Georgia, United States. The role requires a 40-hour weekly commitment. Working days and shift times may vary.

Job Responsibilities:

• Review incoming project requests, shared messages, and assigned tasks, then identify the project, requested action, responsible person, and expected completion date.
• Check requests for missing details or conflicting instructions, ask the requester for clarification, and refer unclear priorities to the project manager before proceeding.
• Enter approved task details into a project management tool such as , keeping ownership, status, dependencies, and target dates aligned with team instructions.
• Arrange project meetings around participant availability, share agendas prepared with the project manager, and confirm that attendees have the information needed to participate.
• Capture meeting decisions, action items, owners, and due dates, then circulate clear notes so participants can confirm their assigned next steps.
• Request progress updates from task owners, record confirmed changes, and follow up when an expected response or agreed action remains outstanding.
• Flag missed dates, unresolved dependencies, or inconsistent updates to the project manager, explaining the issue and identifying which activities may be affected.
• Share routine status summaries through a collaboration tool such as Microsoft Teams, distinguishing completed work, upcoming actions, and questions requiring direction.
• Support project wrap-up by confirming outstanding actions with owners, updating final task statuses, and helping the project manager prepare a clear handover summary.
• Maintain quality through accurate task details, timely updates, complete meeting notes, and consistent follow-up, using feedback from the project manager to correct recurring errors.

Qualifications:

• High school diploma or equivalent.
• No experience required; related experience supporting projects, coordinating activities, or maintaining shared task lists is preferred.
• Basic understanding of project milestones, task dependencies, action items, and the difference between reporting a concern and changing an approved plan.
• Ability to learn a project management tool such as  and follow established instructions for updating tasks without changing agreed priorities independently.
• Clear written and verbal communication for requesting updates, summarizing discussions, and asking focused questions when instructions are incomplete.
• Careful approach to checking names, dates, task ownership, and status details before sharing updates with others.
• Ability to organize competing administrative requests, recognize overdue actions, and seek guidance when priorities conflict.
• A reliable computer, high-speed internet, and a quiet private workspace, with availability for the 40-hour weekly commitment and agreed working days and shift times.
• Authorization to work in the United States.

Perks & Benefits:

• Fully remote, desk-based work from home in Georgia, with project communication handled through shared online systems.
• Structured onboarding and training on a project management tool such as  and a collaboration tool such as Microsoft Teams.
• Regular check-ins with the team lead to review questions, discuss feedback, and clarify the next steps for assigned work.
• Opportunities to build project tracking, meeting coordination, status reporting, and stakeholder communication skills through practical administrative assignments.
• Health coverage, paid leave, a 401(k), maternity leave, and stipends.