Executive Assistant

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Salaried
- Full Time Clerical Waltham, MA, US

6 days ago Requisition

Salary Range: $94,000.00 To $ Annually

About CG Oncology, Inc.

A re you ready to make a difference in the world and become part of our patient-centered team that is focused on Attacking Bladder Cancer for a Better Tomorrow? At CG Oncology, we believe that by having exceptionally talented individuals on our team who share our passion and enjoy working together, we can truly achieve our Vision and Mission to benefit patients around the world.

Every day we are making significant advancements across our multiple pipelines and are growing rapidly to meet the needs of our patients who cannot afford to wait to benefit from our novel immunotherapies. Please review this job posting and our Values and if they resonate with you and are what you expect from your organization and team, then we would like to hear from you.

About the role

Performs diversified, confidential, and highly responsible administrative support for multiple executives. This role manages complex and varied assignments requiring sound judgment, discretion, tact, initiative, and a high degree of professionalism. Responsibilities include coordinating executive calendars, travel, meetings, and events; interfacing with internal and external business leaders; and proactively resolving administrative challenges.

Working under both general and limited supervision, the Executive Assistant exercises independent judgment in making administrative decisions and acts on behalf of the executives they support based on established preferences, priorities, and business needs. The role requires a strong understanding of organizational policies, practices, and corporate activities, as well as the ability to handle sensitive and confidential information with the utmost integrity.

While this position is currently remote, there may be a future expectation to work from a company office approximately one to two days per week to support executive and business needs.

Essential Functions

Administrative Support:

• Handle sensitive and confidential information:
  Exercise discretion in managing sensitive information and maintain confidentiality.
• Establish priorities and resolve day-to-day operational issues:
  Identify and prioritize tasks to ensure efficient workflow and address operational challenges.
• Strategize to optimize executive’s time:
  Develop strategies to enhance the time management on both macro and micro levels.

Meet and Event Planning

• Plan and organize meetings and events:
  Coordinate logistics, create agendas, and manage participants for various meetings and events.
• Research and recommend venues:
  Identify suitable locations and compare options for events and conferences.
• Manage attendee lists:
  Maintain lists of attendees and confirmations for off-site meetings and conferences.
• Provide onsite support:
  Offer on-site assistance as required for various events and activities.
• Coordinate company events:
  Research, negotiate, and execute company events to ensure successful and memorable experiences.

Travel Coordination

• Coordinate domestic and international travel arrangements:
  Arrange travel schedules, accommodations, and transportation for executives.
• Act as a liaison between travelers and corporate travel services to facilitate seamless travel experiences.

Liaison and Information Management

• Serve as a professional liaison:
  Act as a professional point of contact between executives, managers, visitors, and external contacts.
• Fulfill information requests:
  Respond to inquiries and requests for information from internal and external sources.
• Manage CG Connect information:
  Maintain and manage information on the CG Connect platform.

Calendar Management:

• Schedule and maintain calendars:
  Manage executives' calendars, scheduling appointments, meetings, and events efficiently.

Data Management and Analysis:

• Compile and analyze data:
  Gather and analyze data to prepare reports and presentations for executives.
• Update and manage databases:
  Maintain and organize data in databases for easy access and retrieval.

Office and Facilities Support:

• Assist in managing remote offices:
  Support the setup and management of remote office locations.
• Manage contracts:
  Provide Docu Sign assistance, handle purchase orders (PO), contract authorization forms (CAF), master service agreements (MSA), and customer…