Virtual Assistant

Gotham Biotech is a life sciences company focused on advancing biotechnology solutions that support health outcomes and patient well‑being. The organization combines scientific research with technology to develop products and services for healthcare providers, research partners, and other stakeholders.

Gotham Biotech values integrity, curiosity, continuous learning, and collaboration across scientific and corporate teams. The company supports flexible, remote-friendly work practices and uses digital tools to enable effective virtual collaboration.

Gotham Biotech is seeking a Virtual Assistant to provide administrative and operational support to leadership and team members. This fully remote position involves calendar management, meeting coordination across time zones, communication follow-ups, document preparation, digital file management, data entry, and other day‑to‑day administrative tasks.

The Virtual Assistant will work closely with cross‑functional teams, maintain confidentiality, and help keep workflows organized so team members can stay focused on their scientific and business priorities.

• Manage calendars, schedules, meetings, and virtual appointments across multiple time zones.
• Handle email follow‑ups and routine communication.
• Prepare and format documents, presentations, and reports.
• Maintain digital filing systems, shared drives, and organized records.
• Perform data entry and update internal trackers or project management tools.
• Conduct basic online research and summarize information clearly.
• Assist with travel coordination and expense tracking as needed.
• Coordinate with cross‑functional teams on administrative and operational tasks.
• Handle sensitive and confidential information with discretion and professionalism.
• Support workflow organization and other administrative needs to help teams work efficiently.

• Strong administrative and organizational skills, including calendar management, scheduling, and task prioritization.
• Proficiency with digital collaboration tools, including email platforms, video conferencing, cloud storage, and project management or task‑tracking software.
• Excellent written and verbal communication skills, with strong attention to clarity, tone, and professionalism.
• Ability to manage multiple tasks remotely, work independently, and meet deadlines with minimal supervision.
• High level of accuracy and attention to detail when handling data entry, documents, and records.
• Ability to conduct basic online research and organize and summarize information effectively.
• Professional judgment and discretion when working with sensitive or confidential information.

• Previous experience as a Virtual Assistant, Administrative Assistant, Coordinator, or in a similar role.
• Familiarity with or interest in the biotech, life sciences, or healthcare industries.