Luxury Wellness Retreat Director & Executive Assistant to C-Suite Founder Job Singapore Singapore,Administrative/Clerical

Executive Assistant to C-Suite Founder & Retreat Director — Job De ion About the Company

We are a newly formed holistic wellness company in Singapore, integrating scientifically backed wellness programs, bespoke transformational retreats, and fine art curations for high-net-worth (HNW) executives, leaders, and collectors. Dedicated to five-star hospitality standards, we deliver world-class experiences—from exclusive, nature-immersive wellness retreats (10–20 guests per retreat at luxury hotels in Singapore) to fine art acquisitions—helping our clientele optimize their performance, surroundings, and overall quality of life.

Position

Summary

We are seeking a versatile, highly structured Executive Assistant & Retreat Director with a passion for delivering exceptional, white-glove service to support our C-Suite Founder. In this expanded role, your primary focus will be serving as the operational spine of the business—driving C-suite priorities, and leading seamless, end-to-end logistical planning and execution for our exclusive retreats. A minor, supporting component of your role will involve coordinating fine art gallery inquiries and fulfillment.

You will represent our brand to HNW guests, five-star luxury hotel partners, international wellness speakers, specialized nature guides, and fine art buyers. The ideal candidate pairs high-level executive assistant capabilities with deep luxury hospitality experience, end-to-end event production mastery, meticulous logistical planning, and financial oversight skills.

Work Arrangement & Schedule

Location Structure: 60% Work From Home (Remote) during planning weeks / 40% On-Site in Singapore (Full-time presence during live retreat execution weeks & key operational days).
Retreat Cadence: One 7-day live retreat per month at a 5-star luxury hotel in Singapore requiring full on-site availability and extended operational hours.

Compensation & Benefits

Total Proposed Compensation: $130,000 - $150,000 per annum; commensurate with experience, plus performance-based retreat bonus of up to 30% of compensation.

Key Responsibilities 1. Retreat End-to-End Logistical Planning & Execution (Primary Focus 50%)

End-to-End Lifecycle Management: Direct comprehensive, end-to-end logistical planning for monthly retreats—from initial site selection, run-of-show development, and vendor negotiation to post-event breakdown and debriefs.
Luxury Partner Liaison: Act as the primary operational contact for 5-star hotel partners, Michelin-level culinary teams, international speakers, specialized wellness facilitators, and nature guides to guarantee flawless service alignment.
Bespoke VIP Concierge Services: Lead personalized onboarding for HNW guests (10–20 guests per monthly retreat), managing preference mapping (dietary, wellness, accommodation, private transit), custom itinerary creation, and high-touch guest relations.
Live On-Site Execution: Drive live, hands-on, on-site event management during the monthly 7-day retreat program in Singapore, maintaining an imperceptible operational footprint while resolving guest requests and real-time contingencies instantly.

2. Executive Support & Calendar Management (25%)

Strategic Calendar Oversight: Manage the Founder's executive calendar, proactively prioritizing high-stakes meetings, deep-work windows, and competing operational demands.
Executive Communications: Filter and draft executive correspondence on behalf of the Founder with speed, discretion, and tone accuracy suited for ultra-high-net-worth stakeholders.
Bespoke Travel Coordination: Design, book, and manage international travel itineraries, private transfers, and luxury accommodation for the Founder and VIP guest speakers.
Executive Briefings: Prepare comprehensive briefing packages,…