Associate Executive Operations Manager

Associate Executive Operations Manager# Careers at TMG## Associate Executive Operations Manager Apply:
In Office:
Iowa - TMG Home Office:
Full time:
Posted 2 Days Ago:
R-100299
** Department:
** Executive
*
* Job Description:

** The Associate Executive Operations Manager serves as a key operational partner and designated backup to the Executive Operations Manager, providing advanced executive support, Board and governance coordination, and oversight of assigned Executive Office initiatives. The role exercises independent judgment manages highly confidential matters and helps ensure continuity and effectiveness of Executive Office operations.  
** Work Arrangement:
*** This is an on-site position based at the TMG home office in West Des Moines, Iowa. Employees are required to work in the office during their regularly scheduled work hours.  
** Accountabilities:
**** Board & Governance Support
*** Assist in coordinating Board of Directors and committee meeting logistics, schedules, materials, communications, and related activities.
* Partner with executives, Legal, and other stakeholders to gather, organize, review, and distribute Board and governance materials.
* Maintain Board calendars, meeting schedules, governance records, resolutions, approvals, and other documentation as appropriate.
* Assist with the preparation and organization of Board books, presentations, agendas, minutes, and supporting materials.
* Track Board-related action items, deadlines, approvals, and follow-up activities.
* Handle highly confidential Board, executive, legal, and organizational information with exceptional discretion.
* Apply strong document-management and organizational practices to governance and executive records.
** Executive Support & Partnership
*** Provide high-level executive support for 2–3 senior executives, including complex calendar management, travel coordination, meeting preparation, expense management, and executive logistics.
* Proactively manage executive priorities by anticipating needs, resolving scheduling conflicts, protecting executive time, and ensuring leaders are prepared for upcoming commitments.
* Prepare agendas, briefing materials, presentations, pre-reads, talking points, and other materials in advance of executive meetings.
* Track decisions, commitments, deadlines, and follow-up items and proactively drive completion.
* Serve as a trusted point of contact for internal and external stakeholders, using sound judgment and discretion when handling executive matters.
* Develop a strong understanding of organizational priorities and executive responsibilities to appropriately prioritize requests and anticipate needs.
** Executive Operations Manager Backup & Continuity
*** Serve as the designated backup to the Executive Operations Manager during planned and unplanned absences, assuming operational leadership and decision-making authority for the Executive Support Team and designated Executive Office functions.
* Exercise delegated authority to establish priorities, assign responsibilities, manage workloads, and make operational decisions to ensure continuity and effectiveness.
* Serve as a resource and informal mentor to Executive Assistants and support improvements to Executive Office standards, processes, and team operations.
* Independently resolve operational challenges, competing priorities, and time-sensitive matters using sound judgment and established guidelines.
* Serve as the primary point of contact for executive support operations during the Executive Operations Manager's absence, representing the function in leadership discussions as appropriate.
* Maintain a comprehensive understanding of Executive Operations Manager responsibilities, organizational priorities, and team operations to ensure seamless continuity and readiness for expanded leadership responsibilities.
** Executive Operations & Special Projects
*** Lead or coordinate assigned executive and organizational projects from planning through completion.
* Develop project plans, timelines, meeting cadences, action-item trackers, and status updates for assigned initiatives.
* Coordinate across departments to gather information, resolve dependencies, and maintain progress against deadlines.
* Identify operational gaps, inefficiencies, and opportunities to improve executive support processes.
* Support the development and documentation of executive office procedures, standards, and workflows.
* Take ownership of defined initiatives requiring a high level of confidentiality,…