Archivist

9

SECRETARY OF STATE (DEPT OF STATE) SECRETARY OF STATE (DEPT OF STATE) The mission of the Office of the Arizona Secretary of State is to provide services throughout the state to:
Preserve our history Promote engagement; and Protect the future The office strives to achieve this mission by being trusted, accessible, innovative, and secure Archivist Job Location: Address: 1901 W Madison St | Phoenix, AZ 85009 Posting Details: Salary:$22.51/ $46,820.48 - $24,71/$51,387.64 Grade: 19 This position is supported by funding provided through the Library Services and Technology Act (LSTA) Grant Program.

The position is established for the period of grant funding and is subject to funding availability, grant requirements, and project needs. Employment beyond the grant-funded period is not guaranteed.
Job Summary:

• Process archival collections using best practices
• Provide archival research and reference that requires comprehensive knowledge of government organization, knowledge of the classification, arrangement and substance of archival records
• Enter information into the Content Management System Archiv Era
• Assist Lead Archivist with projects, such as group processing, presentations, and advanced research.
• Consult with state and local government agencies about maintaining and transferring their permanent records in accordance with state guidelines and standards
• Provide reference services for the Archives Reading Room and on-line questions.
• Other duties as assigned

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Job Duties:

• Processing collections. This includes the processing of paper records, updating the information in our CMS, and making these changes available to the public.
• Assisting Lead with projects. This includes group processing, major tasks, and advanced research.
• Data Entry and Cleanup. Entering information into our CMS and cleaning up any errant data.
• Reference and Outreach. The position will provide reference services for the general public; both on-line and in-person. The position will also assist in outreach activities throughout the year, with a focus on Archives Month in October.
• Consult with state and local government agencies about maintaining and transferring their permanent records in accordance with state guidelines and standards.
• Electronic Records. Assist the Electronic Records team in processing, preserving, and providing access to electronic records.
• Other duties as assigned as related to the position (typically 5% - 10%)

Knowledge, Skills & Abilities (KSAs):
Knowledge of:

• Archive content management system - the Archiv Era based ASK system.
• XML
• HTML
• On-line archives best practices and principles
• Operation of computer terminals and software such as Word, Excel, Access, and Powerpoint
• Arizona history and the resources to conduct research in Arizona history, advance writing skills

Skill in:

• Familiarity with trends in electronic records
• Appraising and accessioning archival material
• Conducting a reference interview and determining patron needs
• Proper handling of archival materials
• Customer service
• Social Media

Ability to:

• Lift boxes weighing 20-30 pounds
• Access archival collections in a cold climate controlled PODS using OSHA approved ladders.
• Support a diverse multi-cultural workforce that reflects the community, promotes equal opportunity at all levels of public employment, and creates an inclusive work environment that enables…