Fleet Administrator Job Enfield Connecticut USA,Administrative/Clerical

Fleet Administrator USA Waste and Recycling

USA Waste and Recycling, Inc

Position Summary:

The Fleet Administrator is responsible for the administrative coordination and compliance of the company's multi-state fleet of vehicles and trailers. The Fleet Administrator works closely with Fleet Operations, Finance, dealerships, insurance providers, government agencies, and other internal departments to maintain accurate vehicle records and ensure all required registrations, permits, and documentation are complete, accurate, and on time.

Compensation: $25.00-$28.85 Benefits:
Medical, Dental, Vision, Short/Long Term Disability, Life Insurance, Accident and Critical Illness insurance, Paid Time Off (PTO),401K and Roth Benefits for choosing USA Waste and Recycling:

401 (K), Roth, and Profit Sharing/Match Plans.
Competitive Salaries.
Comprehensive medical, dental, and vision insurance.
FSA Eligibility.
Telehealth and Mental Health support.
Life insurance options include a 100% employer-funded option.
Employee Assistance Program.
Training and development opportunities with a growing, family-owned company.

Your Role:

Manage vehicle and trailer regulations, renewals, titles, transport plates and related documentation across Connecticut, Massachusetts, Vermont, Kentucky and Maine.
Maintain accurate and up-to-date fleet records in the company database, truck folders, and Concur.
Manage fleet insurance cards, and annual renewals.
Process fleet permits, licenses, and regulatory filings including Massachusetts overweight permits, New York HUT permits, Vermont dump permits, New York Westchester A stickers, IFTA, UCR, leasing license, and Form 2290.
Complete M-65 tax exemption forms and communicate with applicable municipalities regarding vehicle tax exemptions.
Coordinate vehicle registrations and title-related documentation with dealerships, including out of state dealerships.
Monitor registration, permit, license, and filing expiration dates and proactively complete renewals to ensure compliance and prevent lapses.
Communicate with DMV's, tax offices, municipalities, dealerships, insurance providers, and other regulatory agencies as needed.
Visit DMV and other government offices as needed to complete fleet-related transactions.
Maintain organized and accurate electronic fleet documentation.
Provide administrative support to Fleet/Maintenance department as needed.
Maintain reasonable, regular, punctual attendance consistent with Company policies, the Americans with Disabilities Act (ADA), the Family and Medical Leave Act (FMLA), and other federal, state, and local standards.
Adapts to changing duties, as required, based on business needs.

Your

Skills:

Excellent interpersonal skills.
Flexibility.
Patience.
Detail- and results-oriented.
Excellent written and oral communication skills.
Demonstrated professional presence and demeanor.
Must be able to meet deadlines in a fast-paced, quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.

Requirements:

High School education or the equivalent.
Data entry experience.
Broad knowledge of administrative practices.
Knowledge of Microsoft Office.
Demonstrated ability to work independently.
Superior organizational skills.
Ability to establish functional priorities and manage multiple tasks.

Physical Demands:

Listed below are key points regarding the job's environmental demands and work environment. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

Required to use motor coordination with finger dexterity (such as keyboarding, machine operation, etc.) for most of the workday.
Required to exert physical effort in handling objects less than 30 pounds rarely.
This position requires on-site presence at our Enfield, CT location, and remote work arrangements are unavailable for this role.
Local travel when necessary.
Clarity of vision.

Our Story

USA Waste and its family of companies are proudly family-owned, built on a legacy that began in 1974 when Guy "Sonny" Antonacci and his wife, Mary Ann, founded Somers Sanitation with a single truck in Somers, Connecticut. Today, three generations of the Antonacci family lead a diverse and growing organization grounded in hard work, innovation, and a deep commitment to the communities they serve.

What started as a small local operation has expanded into a dynamic network of businesses across multiple industries. From leading waste hauling and recycling companies-USA Waste and Recycling, All…