Project Coordinator

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

The American Heart Association has an excellent opportunity for a Project Coordinator in our Quality, Outcome Research, & Analytics (QORA) department!

This is a full-time, benefits-eligible, grant-funded opportunity. Current funding will expire 6/30/2028 with the possibility of extension.

This position can be home-based.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

#TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on Linked In, Instagram, Facebook, X, and s.

The Project Coordinator supports the successful execution of implementation science initiatives and implementation studies through project coordination, operational support, stakeholder engagement, and program administration. Working closely with internal staff, healthcare organizations, volunteers, and external stakeholders, this role coordinates meetings and events, maintains project documentation and databases, supports reporting activities, and ensures smooth day-to-day program operations.

• Support day-to-day operations of initiatives, including scheduling internal, external, and cross-team meetings and in-person events, managing agendas, capturing detailed notes and action items, tracking team metrics and participation, coordinating materials, and maintaining documentation. Provide scheduling and administrative support to program leadership, including calendar coordination and internal as well as external meeting invitation management.

• Develop, input, and maintain information in appropriate computer software programs, including CRM and event-specific software.

• Handle financial tasks, including paying invoices, processing and tracking expense, including volunteer reimbursements.

• Support virtual and in-person meeting logistics and technology. Example:
  Learning Collaborative activities and events, including participant communications, registration and reminder communications, attendance and participation tracking, event logistics, and post-event follow-up.

• Serve as a support contact for participating health systems, coordinating communications and contact lists, responding to inquiries, facilitating engagement activities, and assisting with onboarding new sites, including orientation materials and logistics

• Prepare and maintain project documentation, status reports, site reports, dashboards, meeting summaries, internal stakeholder updates, and performance updates aligned with collaborative goals and KPIS

• Assist with development and dissemination of program materials, templates, and resources and maintain organized program files and resources within SharePoint and other collaboration platforms

• High School Diploma or equivalent

• 3 years of relevant experience

• Administrative and/or project coordination experience

• Ability to handle multiple projects simultaneously and meet specified timelines.

• Administrative expertise with sophisticated clerical responsibilities and data management.

• Effective verbal and written communication skills.

• Effective interpersonal skills with proven ability to develop collaborative working relationships internally and externally.

• Ability to coordinate, plan and implement corporate events, both in-person and digital experiences.

• Proficiency with Microsoft Office applications, including Outlook, Excel, Word, PowerPoint, and Teams. Experience working with CRM, project management, or database systems is a plus.

• Bachelor’s degree in public health, health administration, research, or related field.

• Familiarity with healthcare quality improvement or clinical program implementation.

• Exposure to cardiovascular care, prevention, or…