Arts Administrator

Our client, a renowned institution within the Arts & Entertainment sector, is seeking a highly organized and dedicated Arts Administrator to join their team. This role offers a hybrid work arrangement, combining essential on-site collaboration with the flexibility of remote work, based in the picturesque town of Paarl, Western Cape, ZA . The Arts Administrator will be responsible for providing comprehensive administrative support to ensure the smooth operation of various artistic programs and projects.

This includes managing schedules, coordinating communications, handling financial administration, and supporting event logistics. The ideal candidate possesses excellent organizational skills, a meticulous approach to tasks, and a genuine passion for supporting the arts.

• Provide administrative support for artistic programs, projects, and daily operations.
• Manage calendars, schedule meetings, and coordinate appointments for artists and management.
• Handle correspondence, including emails, phone calls, and general inquiries.
• Assist with budget management, processing invoices, and tracking expenses related to artistic activities.
• Organize and maintain digital and physical filing systems for important documents.
• Coordinate logistics for events, workshops, and performances, including venue booking and material preparation.
• Support marketing and communication efforts, such as drafting press releases and managing social media updates.
• Liaise with artists, performers, vendors, and stakeholders to ensure smooth communication.
• Assist with grant applications and reporting as required.
• Maintain accurate records and prepare reports on program activities.

• Proven experience in an administrative or office management role, preferably within the Arts & Entertainment industry.
• Exceptional organizational and time-management skills.
• Strong attention to detail and accuracy in all tasks.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and common office software.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Discretion and ability to handle confidential information.
• A passion for the arts and a strong understanding of the cultural landscape.
• Ability to work effectively both independently and collaboratively in a hybrid setting.
• Experience with basic bookkeeping or financial administration is an advantage.
• Must be based in or willing to travel to Paarl, Western Cape, ZA for on-site responsibilities.

• Competitive salary commensurate with experience.
• Hybrid work model offering flexibility and work-life balance.
• Opportunity to work within a stimulating and creative Arts & Entertainment environment.
• Gain diverse experience supporting various artistic initiatives.
• Professional development and networking opportunities within the arts community.
• Contribute to the success of meaningful cultural projects.
• Supportive team environment.