Admin Manager

Salary:
Up to £38,000 depending on experience

Location:

Bristol – Predominantly Home-Based

Working Pattern:
Initial office-based induction of approximately 2 weeks, followed by home working with office visits approximately once every fortnight.

Job Type: Permanent

Are you an experienced Office Manager who thrives on responsibility and loves getting things done?

Would you enjoy becoming the trusted right-hand person to a Managing Director, taking ownership of a busy administrative function and being the person everyone relies on to keep things running smoothly?

Are you confident, commercially aware and comfortable dealing with sensitive information, challenging conversations and senior stakeholders?

If so, this could be the ideal next step in your career!

We're looking for an experienced Administration Manager / Office Manager who can confidently manage the day-to-day administrative function, provide invaluable support to the Managing Director and ensure the smooth running of business operations.

This is a varied and responsible position offering genuine autonomy, the opportunity to make a real difference and the added benefit of predominantly working from home.

Working closely with the Managing Director, you'll become a trusted and essential part of the business, taking responsibility for a wide range of administrative, financial and operational matters.

• Providing confidential administrative and operational support directly to the Managing Director.
• Overseeing invoicing processes, ensuring accuracy and timely administration.
• Managing credit control activities, including following up outstanding invoices and payments.
• Maintaining and updating company policies, procedures and administrative processes.
• Acting as a key point of contact between the business and central group support functions.
• Coordinating confidential requests, documentation and important business information.
• Handling sensitive and commercially confidential matters with professionalism and discretion.
• Managing general office administration and resolving operational issues as they arise.
• Supervising and supporting one direct report initially.
• Identifying opportunities to improve administrative systems, procedures and efficiency.
• Ensuring deadlines are met and important matters are followed through to completion.

We're looking for someone with a confident personality, excellent organisational skills and the ability to take ownership without needing constant supervision.

The successful candidate will ideally have:

• Proven experience as an Office Manager, Administration Manager, Head of Administration or similar senior administrative role.
• Experience managing or supervising administrative staff.
• Strong experience in invoicing, credit control and general financial administration.
• Experience providing direct support to senior management or company directors.
• Excellent organisational skills with the ability to manage multiple priorities.
• A high level of discretion and experience handling confidential business information.
• The confidence to manage difficult conversations and challenge decisions constructively when necessary.
• Strong communication skills and the ability to work effectively with stakeholders at all levels.
• A proactive, solutions-focused approach.
• Strong IT skills and experience using administrative and financial systems.
• The ability to work independently and remain accountable for delivering results.
• The flexibility to attend the Bristol office when required.

Most importantly, we're looking for someone who is confident, resilient and capable of standing their ground while remaining professional and diplomatic.

You’ll be the type of person who spots an issue, takes…