Executive Assistant to Hospital Finance Director; Remote

Posting 20576
-Posted
08/26/2026

- Health & Human Services Comm

- HHSC & HHS Rate Analysis MGMT

- Office and Administrative Support

- Eligible for Telework
-b. $3000 - $4999 per month

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. At HHSC, your contributions matter, and we support you at each stage of your life and work journey. Our comprehensive benefits package includes 100% paid employee health insurance for full-time eligible employees, a defined benefit pension plan, generous time off benefits, numerous opportunities for career advancement and more.

Explore more details on the Benefits of Working at HHS webpage .

Functional Title:Executive Assistant to Director of Acute Care and Hospital Finance
Job Title:Executive Assistant III
Agency:Health & Human Services Comm
Department:HHSC & HHS Rate Analysis MGMT
Posting Number:20576
Closing Date:02/24/2027
Posting Audience:Internal and External
Occupational Category:Office and Administrative Support
Salary Range:$4,523.16-$7,253.83
Pay Frequency: Monthly
Salary Group:TEXAS-B-21
Shift:Day
Additional Shift:None
Telework:Eligible for Telework
Travel:Up to 10%
Regular/Temporary:Regular
Full Time/Part Time:Full time
FLSA Exempt/Non-Exempt:Nonexempt
Facility Location:
Job Location City:AUSTIN
Job Location Address:4601 W GUADALUPE ST
Other Locations:None
MOS Codes: ,,P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN,YN
YNS

Brief Job Description:

The Executive Assistant to either the Director of Provider Finance (Executive Assistant III) performs highly advanced (senior level) professional assistance work for the Director of Hospital and Acute Care Finance in the Provider Finance Department. The Executive Assistant will set up conference calls and meetings; manages calendars, meetings, and conferences, reserve rooms as needed, develops trip itineraries and presentation materials, and coordinates air and ground travel for the Director and Deputy Director of Hospital and Acute Care Finance;

and communicates objectives, tasks, and decisions to staff on behalf of the Director or Deputy Director of Hospital and Acute Care. The Executive Assistant will aid senior department staff on the acute care, hospitals, payments or local funds teams with general human resources management actions, and oversee the preparation of reports, correspondence, studies, forms, manuals, and publications. The Executive Assistant will work in collaboration with the Deputy Director of Hospital and Acute Care Finance’s staff to coordinate administrative responsibilities, administrative practices, and to formulate policies.

The position will report directly to the Director of Hospital and Acute Care Finance. Works under minimal supervision, with extensive latitude for the use of initiative and independent judgement.

Essential Job Functions (EJFs):

Manages calendar and organizes e-mails to flag priority items that require a response. Tracks deadlines and pending items that the Director or Deputy Director of Hospital and Acute Care Finance need to address. (35%)

Tracks and routes for approval by the Director and Deputy Director of Hospital and Acute Care Finance variance reports, correspondence, studies, forms, manuals, publications; communicates objectives, tasks, and decisions to staff related to those documents on behalf of the Director and Deputy Director of Hospital and Acute Care Finance. (20%)

Oversee certain purchasing activities, including professional membership renewals, subscriptions services, contracts with consultants, and supplies. Assists with budget preparation and expenditure tracking for the department. (10%)

Schedule meetings and reserve conference rooms for the Director or Deputy Director of Hospital and Acute Care Finance. (10%)

Oversee general administrative office duties, including assisting senior department staff with general human resources management actions. Ensures department compliance with HHSC administrative and human resources policy and procedures. (10%)

Provides back-up administrative assistance to the Director of Acute Care Services, Director of Hospital Services, Director of Local Funds and/or the Director of Payments, as needed. Provides technical assistance as needed regarding office procedures and the preparation of documents. (10%)

Other duties as assigned include but are not limited to actively…