Executive Administrative Partner Agog

Chalonerhas partnered with Agogon their search for an Executive Administrative Partner.

We’reagog. That’s not just our name. It’s how we feel about a whole new form of communication that is quickly emerging. Agog:
The Immersive Media Institute is helping creators and nonprofit leaders harness the power of extended reality (XR) technologies, like virtual reality and augmented reality, to open new avenues for empathy, understanding, and activism. We believe these new tools can help put humanity on a trajectory to a better, more sustainable future.

The Executive Administrative Partner is responsible for providing high-level administrative and operational support to multiple members of Agog’s leadership team. Reporting to the Chief of Staff, this role manages complex scheduling, priorities, and day-to-day administrative needs with exceptional organization, judgment, and attention to detail. The role also leverages technology and strong problem-solving skills to anticipate needs, streamline workflows, and help senior leaders operate effectively in Agog’s fast-paced, mission-driven environment.

U.S.

-based remote role with a strong preference for candidates based in Los Angeles, the Bay Area, or Seattle.

• Executive Support & Calendar Management
• Provide high-quality administrative support to multiple senior leaders, including complex scheduling, calendar management, travel coordination, and expense reporting.
• Anticipate scheduling needs, identify conflicts and missing information, and proactively gather the context needed to ensure leaders are prepared and their time is used effectively.
• Manage multiple competing priorities with exceptional accuracy, follow-through, and attention to detail.

• Meeting & Communication Support
• Prepare agendas, presentations, briefing materials, and other resources to support effective meetings and engagements.
• Attend meetings as needed, capture clear notes and decisions, track action items, and support timely follow-up.
• Draft correspondence and other communications on behalf of or in support of senior leaders.
• Proactively ask questions and clarify expectations, context, priorities, and desired outcomes when information is incomplete.

• Leadership Team Coordination & Stakeholder Support
• Serve as a professional and responsive point of contact between senior leaders, staff, and external partners, exercising sound judgment about when and how to engage others.
• Build strong working relationships with a diverse range of internal and external stakeholders and represent Agog’s leadership team with professionalism and discretion.
• Navigate changing priorities, differing working styles, and direct feedback with adaptability, composure, and good judgment.

• Systems, Processes & Team Operations
• Maintain accurate and timely information in Agog’s CRM, project management platform, and other organizational systems.
• Identify and work with the operations team to implement systems, processes, and workflows that improve the effectiveness of senior leaders and the broader team.
• Support organization-wide activities and special projects as needed, including team celebrations, retreats, presentations, and events.

• Demonstrated experience providing high-level administrative support to executives or senior leaders in a fast-paced environment
• Exceptional attention to detail and a track record of producing consistently accurate, thorough work, including when managing multiple priorities and deadlines.
• Strong organizational and time-management skills, with the ability to anticipate needs, track details, and follow through reliably without requiring significant oversight.
• Clear and proactive communication skills, including the ability to ask thoughtful…