Administrative Assistant, Office Vice President Development and Alumni Relations

Position: Administrative Assistant, Office of the Vice President for Development and Alumni Relations
APPLICATION INSTRUCTIONS:

CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.

CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.

If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants .POSITION SPECIFICS Penn State is currently seeking an Administrative Assistant to support the Office for Vice President of the Division of Development and Alumni Relations.

As a member of the Division of Development and Alumni Relations (DDAR), you can play an integral role in Penn State’s future and contribute to one of the most successful fundraising and alumni relations operations in the country.

For full consideration, applicants are to include a cover letter and resume with their application.

Reporting to the Executive Assistant and working closely with all members of the Division as well as other partners, this Administrative Assistant will:

Support the Chief of Staff and Associate Vice President for External Relations;

Support the Vice President as needed;

Articulate Penn State’s needs, ambitions, and values through excellent informal and formal communications;

Perform ad hoc administrative work to support the deliverables of the Vice President’s office, including monthly HR reporting, Division Quarterlies, and New Employee Orientations Review and process expense reports and payables

Coordinate event logistics as necessary

Organize and manage important documents and records

Be the first point of contact for visitors to the Office of the Vice President Coordinate itineraries of visitors on campus

The successful candidate will have:

Experience working in a fast-paced confidential environment

Exemplary interpersonal and communication skills;

The ability to create and maintain an inclusive and respectful environment for all students and colleagues;

String analytical and organizational skills

Ability to manage multiple projects and meet deadlines

Excellent communication and interpersonal skillsA proven ability to self-motivate and work both independently and as part of a team;

A commitment to professional development, learning, and being mentored.

A service-oriented mentality with a proactive and detail-oriented approachDDAR is supportive of flexible work arrangements when aligned with the ability to meet the needs of the unit and the essential duties of the position. Questions related to flexible work arrangements should be directed to the hiring manager during the interview process.

MINIMUM EDUCATION, WORK EXPERIENCE & REQUIRED CERTIFICATIONS If filled as Administrative Assistant
- Senior Support, this position requires:

Associate Degree4+ years of relevant experience; or an equivalent combination of education and experience accepted

Required

Certifications:

None If filled as Administrative Assistant
- Intermediate Support, this position requires:

General Equivalency Diploma (GED) or High School (HS)2+ years of relevant experience;
Relevant education accepted in lieu of experience

Required

Certifications:

None Penn State’s Division of Development and Alumni Relations If you believe in the power of higher education—and philanthropy—to shape the public good, you’ll excel right here in Penn State’s Division of Development and Alumni Relations…